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  • feedwordpress 16:30:57 on 2019/09/12 Permalink
    Tags: , , Workplace Tools   

    Creating an Administrative Professional Protocol Manual – Ask an Admin 


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    tips_for_administrative_assistants

    Christine N. Asks:

    I’m finally getting around to creating my Administrative Professional Protocol Manual but I’m not sure if it should print everything out in a 3 ring binder (using dividers), using a One Note document, having it electronically in an online file or all of the above.  What do most administrative professionals prefer? 

    Thank you!

    Please comment below.


    Ask an Admin was created by Office Dynamics to help administrative professionals with their problems through the help of their peers. We don’t always have an answer to each individuals problem but we know some of you might.

    If you’d like to learn more about Ask an Admin or submit a question, you may do so here.

    The post Creating an Administrative Professional Protocol Manual – Ask an Admin appeared first on Office Dynamics - Executive And Administrative Assistant Training.

     
  • feedwordpress 11:05:22 on 2019/04/18 Permalink
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    9 Ways to Improve Your Organization Skills for Administrative Assistants 


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    Improve_Your_Organization_Skills

    Organization skills for administrative assistants are one of the most valuable skills to have as an administrative assistant.

    Without the ability to organize your work and your resources, you could be twisting in the wind in no time. You may have been able to muddle along back in the day, but in today’s competitive environment, you need to work any advantage in your favor.

    Fortunately, there are at least 9 ways to improve your organization skills as an administrative assistant without too much effort on your part.

    Be proactive

    Most people take the work one day at a time, coming in ready to take on whatever happens. However, that means you are reacting to a situation rather than preparing for it in advance. The best way to make the most of your day is to prepare for it in advance. Know what you need to do for the next day and make preparations for them before you leave for the day. This not only takes the guesswork out of your workday, it might even give you some insights or ideas of how to do the work better.

    Make a list

    Part of being proactive is making a list of all the things you need to do for each day. The benefits of this are of course so you don’t forget anything. An added bonus to making a list is crossing it out. It gives you not only a concrete way to keep track of the tasks you need to do, but it motivates you to keep doing it because it gives you such a sense of satisfaction and accomplishing crossing each item on your list. This is putting all your ducks in a row, and you shoot them down one by one, metaphorically speaking.

    Make a schedule

    At the same time you are planning the day and making your list of tasks, you should make a schedule, giving each task a prescribed time to do each one. You can ensure you meet all your deadlines, and nothing is left by the wayside.

    Be an early bird

    You are more likely to get more things done, and in time, if you start early. Of course, this should reflect on the work schedule you make, but getting started early also means there are other things you can do to keep you on your toes, such as daily exercise and a good breakfast. Starting early also means you avoid stress by having plenty of time to get to work and do anything else you need to do.

    Establish a filing system

    Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Looking for lost files will take up as much of your time as looking for misplaced items. You need to make sure all your files are in its proper place. You should also have a master document of all your files, and the location of those files.

    Make the most of your prime time

    Everybody has a certain time of the day when they are most productive. Some work better early in the morning, while others work best in the evening. You should schedule all your most demanding or challenging work during this time. Of course, if your business involves meeting with other people, you need to coordinate your prime time with theirs.

    Minimize interruptions

    You may think it is obvious, but you waste a lot of time dealing with interruptions to your work. This is why it is important to make a schedule. Follow the schedule and avoid distractions as much as possible. Turn off your mobile phone, close the door to your office, and avoid useless meetings. If you travel frequently, you should travel in as comfortable surroundings as you can so you can do work.

    Learn to delegate

    You might think you are saving money by doing everything yourself. The fact is, you can save a considerable amount of time and effort by delegating tasks to the right people and focusing on core activities that will make you money.

    Organize your workplace

    Whether you work alone, or you have employees, you want to arrange your work area so you can be more efficient. You can minimize the time and effort it takes to get things done. Even putting the photocopier next to where you keep your paper supplies can help save a few steps and trips that ultimately increase your productivity, and that of your employees.

    Organizational skills for administrative assistants are crucial to the success of any business. Some people are naturally organized, but even if you aren’t, you can develop them. These 9 ways can help you improve your organization skills in practical and workable ways.

    We want to hear from you, what are your favorite tips for better organization? Share some of your organization skills, tips, and tricks in the comments below.


    certification_for_administrative_assistants

    Learn more administrative professional skills that will launch you further into career success by attending our World Class Assistant™ course and obtaining the Certified World Class Assistant designation.

    The post 9 Ways to Improve Your Organization Skills for Administrative Assistants appeared first on Office Dynamics - Executive And Administrative Assistant Training.

     
  • feedwordpress 19:00:41 on 2019/02/27 Permalink
    Tags: , administrative skills, , executives favor these skills in an assistant, , what does an executive value in the assistant role, Workplace Tools   

    Executive and Administrative Assistant Skills That Are Important to Executives 


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    love_my_career

    While administrative and executive assistants have a very good feel for the skills they need to do their job effectively, I like to hear from executives and get their perspective, which is important. I often survey managers and high-level executives on the skills, attitudes, and behaviors that are most important for an assistant to possess.  Here are some non-edited, direct quotes from them demonstrating the skills that are important to executives. See how you measure up! 

     

    What skills are important to your executive?

    “It is very important for my assistant to be “smarter” than most. The ability to organize and prioritize is right behind SMART! You have to organize to be able to know what is in front of you. Since there is always more than you can get done, the ability to prioritize is critical. The most important ability an assistant has to learn to do is to figure out what NOT to do. Throw those items out of the boat and prioritize the rest.”

    Communication skills, both oral and written, are a must  have. It almost goes unsaid that if you cannot communicate in a clear, timely and concise manner you will never make it.”

    Technological skills are a must  have to keep up with the pace and dynamics of the job. You are not trying to keep up with yourself, but usually the department. The right tools and the common sense to apply them appropriately are a given in any role today.”

    Toughness is key. The job is usually under-rated. You are steering the ship. Suck it up and make it work.”

    The ability to be a team player in the larger sense of the corporate mission, goals and objectives. It’s not about your desk, but the big desk in the sky. You are a little fish in a big pond that can really make a difference!”

    Big picture and detail-oriented at the same time. One ability without the other will not work.”

    Ask your executive for their Top 5 Most Important Administrative Skills.

    For fun, you might ask your executive to name the top 5 skills that are most important when it comes to an administrative or executive assistant. You can also ask them about the traits, attitudes and behaviors that are most important. Then see how you measure up.

    Good luck!

    joan_burge_signature

    The post Executive and Administrative Assistant Skills That Are Important to Executives appeared first on Office Dynamics.

     
  • feedwordpress 19:15:36 on 2018/11/28 Permalink
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    Administrative Training Sources – Friends of Office Dynamics 


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    We recently posted a blog that listed free training sources we provide;

    6 Free Training Sources for Administrative and Executive Assistants

    At Office Dynamics, it is our goal to elevate the level of the administrative profession through knowledge and training but that got us thinking, “What else can we do?”

    So, we are going to provide you with links to some of our friends that you can use for your professional and personal life.

    Enjoy!

     

    wordtrippers_grammer_course

    Word Trippers – Barbara McNichol

    Barbara and Office Dynamics have been working together to help improve the ability of the administrative and executive assistant with Barbara’s writing expertise.

    Barbara provides several different resources for you to enhance your writing ability and take you to the next level. Please visit her site and learn how you can improve your writing skills.

    Visit Word Trippers

     

     

    All Things Admin – Julie Perrine

    Julie Perrine is another affiliate of Office Dynamics that we just love to have around.

    Julie’s printed books, The Innovative Admin, The Organized Admin, and Become a Procedures Pro can be found in our Success Store.

    Another great source of information and knowledge!

    Visit All Things Admin

     

    Executive Secretary Magazine– Lucy Brazier

    With a history of cross-promotion, the Executive Secretary Magazine and Office Dynamics team have been working very hard to encourage the administrative field with forward progress and thinking.

    Lucy has a database of blogs, information, and education.

    Visit The Executive Secretary

     

    Admin to Admin – Lisa Olsen

    Lisa Olsen is not only the CEO of Admin to Admin but also the talented and entertaining emcee of multiple Office Dynamics Conferences.

    Admin to Admin offers a large selection of programs to learn from as well as the Admin to Admin Book Club!

    You would be missing out if you didn’t visit!

    Visit Admin to Admin

     

    AdminUniverse™ – Joanne Linden

    Joanne Linden is President and Master Trainer at AdminUniverse™ as well as an authorized user and training facilitator for the Star Achievement Series® created by Joan Burge, founder and CEO, of Office Dynamics International. We are very privileged to call Joanne and AdminUniverse™ our friends!

    AdminUniverse™ offers a great blog for admins to pull extensive knowledge from.

    Be sure to visit their website!

    Visit AdminUniverse™

     

     

     

    The post Administrative Training Sources – Friends of Office Dynamics appeared first on Office Dynamics.

     
  • feedwordpress 17:30:08 on 2018/11/10 Permalink
    Tags: , , , , Workplace Tools   

    6 Free Training Sources for Administrative and Executive Assistants 


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    6-Free-Training-Sources-for-Administrative-and-Executive-Assistants

    It is no secret that Joan Burge and the Office Dynamics team believes in continuous education and training so we wanted to provide you with several resources that give you access to free education and training.

     

    Educational Video Library

    Office Dynamics has a library of over 60 educational videos for administrative professionals. You’ll gain access to past webinar recordings as well as the 26 Weeks to Administrative Excellence, Now is the Time, Adminology, and Reality Check courses.

    https://officedynamics.com/educational-videos/

     

    Office Dynamics Blog

    The Office Dynamics Blog is a collection of over 1,000 blogs by Joan Burge, Office Dynamics staff, Guest Bloggers, and close trusted affiliates of Office Dynamics. This gold mine of knowledge is constantly updated with new blogs that cover topics related directly to Administrative and Executive Assistants

    https://officedynamics.com/blog/

     

    YouTube

    With over 300 videos, our YouTube channel is the largest collection of training and educational content that Office Dynamics has to offer. We’ve posted past webinars, trainings, Facebook Fridays, and more! Be sure to subscribe so you get the latest in training and education.

    https://www.youtube.com/user/OfficeDynamicsIntl

     

    Office Dynamics Webinars

    Our webinars provide convenient, cost-effective professional development for the modern administrative professional. Relax in the comfort of your home or office while learning directly from Joan Burge, founder, and CEO of Office Dynamics. Our webinars address the most pressing issues facing administrative assistants and their executives, resulting in enhanced workplace performance and true “Administrative Excellence.”

    https://officedynamics.com/webinars/

     

    Monday Motivators

    There’s no better way to jump-start your week than with a motivating, thought-provoking, energizing message from the Founder and CEO of Office Dynamics, Joan Burge.

    Every Monday Joan writes a weekly note offering practical ways to create a new mindset, change behaviors, develop positive relationships, and thrive in the workplace with energy, effectiveness, and excellence.

    https://officedynamics.com/monday-motivators/

     

    Articles Related to the Administrative Profession 

    Turbocharge your career with different articles written by Joan Burge. Joan is an accomplished author and writer of multiple books, including an Amazon Best Seller, Who Took My Pen…Again?, her newest book, Joan’s Greatest Administrative Secrets Revealed, 15 lengthy educational workbooks; nearly 1,000 blog posts; more than 300 articles, and has been published in more than 100 trade journals, e-zines, magazines, and newsletters.

    https://officedynamics.com/articles/

     

    Look out for the next blog post that highlights our close affiliates, friends, and everything they have to offer!

    The post 6 Free Training Sources for Administrative and Executive Assistants appeared first on Office Dynamics.

     
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