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  • feedwordpress 20:00:25 on 2018/05/04 Permalink
    Tags: , admin skills, , , delegate, efficiency, organization systems, , , , , , , workplace productivity,   

    9 Ways to Improve Your Organization Skills 

    delegate_work

    Organization skills are the one thing most successful business owners have in common.

    Without the ability to organize your work and your resources, you could be twisting in the wind in no time. You may have been able to muddle along back in the day, but in today’s competitive environment, you need to work any advantage in your favor.

    Fortunately, there are at least 9 ways to improve your organization skills without too much effort on your part.

    Be proactive

    be proactive

    Most people take the work one day at a time, coming in ready to take on whatever happens. However, that means you are reacting to a situation rather than preparing for it in advance. The best way to make the most of your day is to prepare for it in advance. Know what you need to do for the next day and make preparations for them before you leave for the day. This not only takes the guesswork out of your workday, it might even give you some insights or ideas of how to do the work better.

    Make a list

    Part of being proactive is making a list of all the things you need to do for each day. The benefits f this is of course so you don’t forget anything. An added bonus to making a list is crossing it out. It gives you not only a concrete way to keep track of the tasks you need to do, but it motivates you to keep doing it because it gives you such a sense of satisfaction and accomplishing crossing each item on your list. This is putting all your ducks in a row, and you shoot them down one by one, metaphorically speaking.

    Make a schedule

    At the same time you are planning the day and making your list of tasks, you should make a schedule, giving each task a prescribed time to do each one. You can ensure you meet all your deadlines, and nothing is left by the wayside.

    Be an early bird

    office early bird

    You are more likely to get more things done, and in time, if you start early. Of course, this should reflect on the work schedule you make, but getting started early also means there are other things you can do to keep you on your toes, such as daily exercise and a good breakfast. Starting early also means you avoid stress by having plenty of time to get to work and do anything else you need to do.

    Establish a filing system

    Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Looking for lost files will take up as much of your time as looking for misplaced items. You need to make sure all your files are in its proper place. You should also have a master document of all your files, and the location of those files.

    Make the most of your prime time

    Everybody has a certain time of the day when they are most productive. Some work better early in the morning, while others work best in the evening. You should schedule all your most demanding or challenging work during this time. Of course, if your business involves meeting with other people, you need to coordinate your prime time with theirs.

    Minimize interruptions

    You may think it is obvious, but you waste a lot of time dealing with interruptions to your work. This is why it is important to make a schedule. Follow the schedule and avoid distractions as much as possible. Turn off your mobile phone, close the door to your office, and avoid useless meetings. If you travel frequently, you should travel in as comfortable surroundings as you can so you can do work.

    Learn to delegate

    learn to delegate

    You might think you are saving money by doing everything yourself. The fact is, you can save a considerable amount of time and effort by delegating tasks to the right people and focusing on core activities that will make you money. Bookkeeping, web administration, content creation, and marketing are just some areas you should outsource to professionals like Scholar Advisor for example.

    Organize your workplace

    Whether you work alone, or you have employees, you want to arrange your work area so you can be more efficient. You can minimize the time and effort it takes to get things done. Even putting the photocopier next to where you keep your paper supplies can help save a few steps and trips that ultimately increase your productivity, and that of your employees.

    Organization skills are crucial to the success of any business. Some people are naturally organized, but you even if you aren’t, you can develop them. These 9 ways can help you improve your organization skills in practical and workable ways.

    Image Credits:
    Team Silhouettes https://pixabay.com/en/team-silhouettes-personal-965093/
    Early Bird https://pixabay.com/en/grouse-sunrise-scotland-birding-1107407/
    Team Spirit https://pixabay.com/en/businessman-team-spirit-teamwork-1492563/

     

    We want to hear from you, what are your favorite tips for better organization? Share some of your organization skills, tips and tricks in the comments below.

     

    Stacey Marone is a freelance writer and adviser who helps individuals and organizations get better results in leadership and time-management. In her free time, she also does volunteer work and organizes activities for children. Her passions involve painting, reading, and writing. You can follow her on twitter.

     

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    The post 9 Ways to Improve Your Organization Skills appeared first on Office Dynamics.

     
  • feedwordpress 14:30:25 on 2017/01/24 Permalink
    Tags: , managing your time, , , , tips for time management, workplace productivity,   

    Top 8 Time Management Tips To Hack Productivity 

    Time_Management_Tips_Hack_ProductivityAmongst the hectic schedules and infinite demands of modern life, we often feel like there just aren’t enough hours in the day to get everything we need to done. This pressure has resulted in many self-aware individuals seeking ways to save time throughout their day. Some of this is relevant to work life, some to home life, but all time management hacks end up with you being more productive while you work and having more ‘me-time’ as a result. Every office in the world wants their staff to be as productive as possible, so get ahead of your colleagues and enjoy unprecedented levels of success without doing any extra work yourself.  Here are my top 8 time management tips to hack productivity.

    1. Plan Your Day With An Organizer

    Putting pen to paper and writing down everything you need to do in a day can make you more committed to getting it all done, as well as really hitting home how much there is and how long it will take. Using an organizer can help you plan what you will do and when, which helps you prioritize, focus, and manage your time effectively.

    2. Know When To Outsource

    There are certain tasks in business that just don’t fall into everyone’s specific skill set or experience. One of these tasks is often writing, whether it’s a business proposal, a speech, or even web content. To boost your confidence and ensure the best quality possible of the work you’ve produced, you can place an order online to have your piece reviewed by a professional at UK Writings. If you’re not able to send work product out to a professional, then you can review it yourself quickly and effectively using online tools, rather than spending hours agonizing over your text. These online tools include the Hemingway App which can detect spelling and grammar mistakes, as well as too many adverbs, or overly complicated sentences. You can also make sure that your text is not too difficult or too simple by using Readability Score.

    If you want to prepare before you start writing then there are some amazing tips and tricks available in free guides with Australian Help which could inspire you before you start typing. If writing is becoming an increasingly important role in your work, then it could be time to commit to a full writing course, such as the one offered by Academized.

    3. Make A Time Limit For Every Task and Stick To The Limit

    Many of us get caught up in e-mails or running late as we’re striving for perfection. The truth is that sometimes we drag out something boring while we procrastinate, and this eats into our time for other tasks. Be reasonable in your time limits, but do your best to stick with them.

    4. Take Some Time Off Overtime

    While some people believe that working late makes them better employees – which may sometimes be the case, sometimes it actually makes you less productive. If you’ve accepted that you’ll be leaving work late, then you’re less motivated to speed up and get everything you need to done by 5. Try aiming to be out of the door by five for a week or so, and you may be surprised at what you can accomplish in one day.

    5. Stay Focused

    Some of us are constantly trying to do five things at once. Trying to get through five tasks, we may feel like we’re accomplishing more, but we’re actually not at all. Focusing all of our attention on one thing means that we can do it quickly and do it well. Put a stop to multi-tasking and give undivided attention a try.

    6. Get Rid Of Distractions

    Being constantly surrounded by technology is one of the biggest contributing factors to low productivity. If your phone is constantly going off, it’s time to switch it off. Close Facebook, sign out of your emails, do whatever you need to in order to achieve a clear mind and uninterrupted thoughts.

    7. Prioritize And Delegate

    While you might be used to doing everything all by yourself and all in one go, this is not the most productive way to work, and it is certainly not the most productive office environment. Figure out what’s important and do that first while you have plenty of time and energy, knowing that you can whizz through the less important tasks later. Delegate to – the most productive teams share the weight, so stop trying to do everything yourself, as you’re actually holding yourself back.

    8. Don’t Be Afraid To Say No

    Saying no to work you know you don’t have time for is better for you, and better for the work that needs to be done. It ensures that you don’t end up with too much to handle, and also means that the work will be done in time, by someone who is free. By having a cut-off point, for your working day, for meetings, or for lunches, you ensure that nothing drags on and you don’t fall behind later.

    While working hard is always going to be the most important aspect of productivity, following the above steps helps your hard work become much more effective.

     

    Bio

    Sharon Conwell has been a content manager and ghost writer at over 20 online projects, now she is a part-time educator and an editor at Big Assignments. She’s specializing in content creation and optimization. She loves coffee, tulips and her Shih Tzu named Bobby.

     

    The post Top 8 Time Management Tips To Hack Productivity appeared first on Office Dynamics.

     
  • feedwordpress 19:20:19 on 2016/12/14 Permalink
    Tags: , , , , , , focus, , holiday, , , , , , , resilience, , , , , , workplace productivity,   

    12 Days of Christmas Webinar: Must-Have Skills for 2017 

    What are the eight must-have skills for executive and administrative assistants for today? As you enter into 2017, be sure you are equipped with this top-notch skill set. Joan also talks about one bonus skill, tune in to see what it is.

    We invite you to watch the webinar replay: Must-Have Skills for 2017

    Webinar Resources & Follow-up Links

    Download the Webinar Handout: Must Have Skills For 2017

    Download the Chat Archive: Day 10 Chat Archive 12 Days

    Download Your Certificate of Attendance: Certificate-Of-Attendance-Must Have Skills

     

    Bonus Resources

    Resilience Article by Joan Burge (Executive Secretary Magazine)

    The Revolutionary Assistant Article by Joan Burge (Executive Secretary Magazine)

    Reminder to check out the Focus Video Links Joan talked about in Day 1.

    Watch the documentary Paper Clips (Shared by Michelle P.)

    Revolutionary Assistant Printable for Your Desk: REVOLUTIONARY-HANDOUT-Office-Dynamics

    Dr. Daren Martin, book, A Company of Owners

    In the chat attendees were also talk about Slack, Microsoft Lynch, Skype for Business, Jabber and more!

    Special Offers

    To redeem this offer, simply add this item to your shopping cart and the price will be reduced! No coupon code necessary.

     

    Catch up with all the 12 Days of Christmas Webinars

    1. Get Things Done & Control Your Day
    2. Goal Setting & Branding Yourself for 2017
    3. Question & Answer with administrative expert, Joan Burge
    4. The Accelerated Assistant
    5. Riding the Wave of Change
    6. Live Your BIG Life in 2017
    7. The Organized Admin Book Interview with Julie Perrine
    8. Building a Strong (Star) Partnership with Your Boss
    9. Strategies for Being a World Class Assistant

     

    We would love to hear from you. How are you enjoying this webinar series? Also, Joan asked in this webinar, how are you going to grow in the area of collaboration in 2017? Share in the comments below.

    The post 12 Days of Christmas Webinar: Must-Have Skills for 2017 appeared first on Office Dynamics.

     
  • feedwordpress 16:35:21 on 2016/12/12 Permalink
    Tags: #mondaymotivators, , , , , get control of your day, , , , , , , , to do list, workplace productivity   

    10 Ways You Can Get Control Of Your Day 

    get-things-done-control-your-day

    I hope you are doing well this second Monday of December. I’ve been having a jolly time hosting daily webinars that started December 1 as a part of our 12 Days of Christmas this year. Office Dynamics is celebrating this month of giving by presenting free 30-minute webinars for 12 business days in a row. That’s a pretty heavy duty schedule but I’m having a blast. My partner-in-crime, Jasmine Freeman and I are making these webinars educational and festive. Each day we think of something new to surprise our attendees plus give away some great gifts such as on-line learning and conferences on demand. The response from our attendees has been tremendous.

    Since this is the busy season I thought I would give you my 10 quick tips from the December 1 webinar

    Ten Ways To Get Control Of Your Day

    1. Early in the day, clarify your top 5 priorities for the day. Priorities can quickly change from the time you left work until the next morning. Many managers work in the evening and even hold conference calls which can easily change the priorities for the next day.
    2. Focus on the task at hand. Truly commit to focusing on the current task, email, call, assignment or conversation. You will be so much more productive and less tired at the end of the work day.
    3. Neutralize information overload. We are bombarded with information. It not only shows up in our email and on our Facebook pages but we seek it out! You do not have to read every single thing or be on Facebook every day.
    4. Ask others for specific deadlines. By when do they need the work they are assigning you? This will help you place this new task in proper priority with your other duties.
    5. Recognize the time of day you are most productive. Are you a morning person? Or late morning person? Try to schedule the most challenging or thought-provoking tasks when you are your best. You will move through the assignment much quicker and probably do a better job.
    6. Search for alternatives; a simpler, faster way. As you go through your day, ask yourself, “How can I streamline this process? How can I get this done faster? Make this easier? Can I delegate this to someone else? Can I totally eliminate this from my to do list?”
    7. Establish some quiet time throughout the day. You should take 5 – 10 minutes around mid-afternoon to review your work load, regroup in your own mind and reorganize your priorities. Do not feel guilty taking some time for this. You will mentally jump back to work refreshed and feeling like you know where you are heading the rest of the afternoon.
    8. Delegate (at work and at home). Especially during this busy year-end and holiday season you need to delegate wherever possible. Partners and children at home can certainly jump in. Once again, do not feel guilty for delegating.
    9. Organize your workspace. This is a great time of year to organize your workspace and digital files. It feels so good to get rid of clutter. You will be ready to go when you start up work in early January.
    10. Plan ahead. At the end of the day, take a few minutes to plan for your next day. It’s also a good idea on a Friday to look at your upcoming week. What is on your schedule at home and at work? What do you need to do to prepare for that upcoming week? Are there conflicting appointments? Do you need assistance with personal errands? Are you going on vacation and need to put a hold on your newspaper? What will your executive need to be prepared for next week’s meeting?

     

    If you can spare 15 – 30 minutes this week, you may want to jump on one of our webinars and get motivated for your day! Attendees have also told me it’s a great break from their mundane tasks. Register to attend.

    The post 10 Ways You Can Get Control Of Your Day appeared first on Office Dynamics.

     
  • feedwordpress 23:40:04 on 2016/12/01 Permalink
    Tags: , , , , , , control your day, , , , , , , prioritizing, , , , , tips for productivity, , , workplace productivity,   

    12 Days of Christmas Webinars: Get Things Done & Control Your Day 

    Escape the holiday overwhelm and join us for a quick and fun webinar. In this webinar we kick-off our special event, the 12 Days of Christmas. This event includes a free webinar each business day, a deeply discounted special offer, fun surprises and giveaway items, and lots of holiday cheer.

     

    Here are all the downloads and links associated with our program.

     

    Get Things Done Webinar Replay

     

    Important Webinar Links

    Additional Get Things Done Resources

    Are you interested in more on how to get organized to help you get things done and control your day? Join our webinar with Julie Perrine on December 9.

     

    deal-1

    The post 12 Days of Christmas Webinars: Get Things Done & Control Your Day appeared first on Office Dynamics.

     
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