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  • feedwordpress 17:00:03 on 2019/02/05 Permalink
    Tags: , , , time management, ,   

    How to Balance Life as an Administrative Assistant? – Ask an Admin 


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    training_for_administrative_assistants

    Welcome to another question for Ask an Admin. This is where the administrative assistant and executive assistant can submit any question they have and their peers will answer the question based on their previous experience. We believe that there are many different ways to approach problems, difficult tasks, and situations so we thought this would be a great way to provide you a place to share your input as well as receive input from others. So, executive assistants and administrative assistants from around the world, let’s help each other out!

    This week Kat A. asks:

    How do you balance home life and work life? I find myself overwhelmed at times meeting the needs and requests of my CIO and 4 Directors as the only admin for a busy utility, that oftentimes when I come home to my children and husband I feel like they get the leftovers. Between texts from my kids and my management team, constant emails, and calls, I have no energy left and am very short with my family, because I have had constant demands all day long. I feel like a mother at work and am beginning to resent my role.

    Another great question! This is something that not only administrative assistants struggle with, but I think so many people struggle with a home life and work life balance! If we had 29 hours in the day it still wouldn’t be enough…so, how do we find that work/life balance?

    ATTENTION: If you’ve submitted your response on our Ask an Admin blog post, please be patient to see your response and other responses. We have to manually approve them to prevent spammers and profanity. If you do not see your response right away, please give it time and revisit. We apologize for this but this is the best way we can keep YOUR blog clean! Thank you, everyone!


    About Ask an Admin:

    Ask an Admin will be a weekly post on our blog that presents a question that you or a fellow administrative professional submitted to us. We will choose one question per week and post it on our blog.

    If you have a question that you would like to submit, please send it to officedynamics.aaa@gmail.com and include the name you would like us to use.

    If you want to subscribe to our blog so you don’t miss any posts, please visit https://officedynamics.com/blog/ and subscribe in the right-hand column.

    Monday_Motivators_Home

    Monday Motivators™ is a weekly email sent from Joan Burge that gives you a little kick start to the week. These emails will include work advice, life advice, and sometimes how to find that good balance. To subscribe to Monday Motivators™ please click the button below.

    Help other administrative professionals and share this page using the buttons below!

    The post How to Balance Life as an Administrative Assistant? – Ask an Admin appeared first on Office Dynamics.

     
  • feedwordpress 17:15:16 on 2019/01/17 Permalink
    Tags: , , time management, ,   

    What is a Good Work Balance? – Ask an Admin 


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    training_for_administrative_assistants

     

    Welcome to another question for Ask an Admin – Admin to Admin Advice. This is where you submit the question and your peers answer your question. We believe that there are many different ways to approach problems, difficult tasks, and situations so we thought this would be a great way to provide you a place to share your input as well as receive input from others.

     

    This week, Rachel R. asks us:

    No matter how fast I work or how many hours it seems that I put in, I am unable to get in front of my assignments. I am always ensuring a “fire” doesn’t start and I am unable to work methodically on one or all of my projects. Any advice?

     

    Interesting question. How do you handle a lot of assignments/tasks in a methodical way while ensuring “fires” don’t start or spread? I know what Joan Burge would say! NO MULTI-TASKING. Well, I think we all know that Joan would say that…but what advice would you give Rachel?

     

    It’s your turn to give your advice, tips, tricks, and anything else you have to offer up. Place your comments or advice in the comment section below.

     

    ATTENTION: If you’ve submitted your response on our Ask an Admin blog post, please be patient to see your response and other responses. We have to manually approve them to prevent spammers and profanity. If you do not see your response right away, please give it time and revisit. We apologize for this but this is the best way we can keep YOUR blog clean! Thank you, everyone!

     


     

    About Ask an Admin:

    Ask an Admin will be a weekly post on our blog that presents a question that you or a fellow administrative professional submitted to us. We will choose one question per week and post it on our blog.

    If you have a question that you would like to submit, please send it to officedynamics.aaa@gmail.com and include the name you would like us to use.

    If you want to subscribe to our blog so you don’t miss any posts, please visit https://officedynamics.com/blog/ and subscribe in the right-hand column.

     

    Get Things Done & Control Your Day – Recorded Webinar

     

    Help other administrative professionals and share this page using the buttons below!

    The post What is a Good Work Balance? – Ask an Admin appeared first on Office Dynamics.

     
  • feedwordpress 08:00:07 on 2018/07/03 Permalink
    Tags: , , , Energy, , , , , , , , time management,   

    How Successful Leader Manage Their Energy Not Their Time 


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    Many of the leaders I work with are anxious to hear tips on time management. But after working with business leaders and executives for over three decades, I’ve come to realize that the most effective and successful leaders treat time management as a secondary concern. For them, it’s energy management that produces real results.

    Most of my clients—and most leaders in general—have a lot to accomplish. When it feels like there aren’t enough hours in the day to do what you need to do, it’s all too easy to push yourself beyond your limits. As a result, you can become burned out long before you accomplish your goals.

    When I coach my clients on using their time effectively, the first step is to work on managing their energy. It can be challenging in our overscheduled and hurried world, but here are some of the fundamental principles:

    It’s about getting the rest you need. People try to get everything done in an all-nighter, but in fact the longer you stay up the less productive you become. It’s best to get a good night’s sleep and start fresh.

    It’s about quality, not quantity. I don’t know any business leaders who don’t have too much to do. It’s not about how much you can get done but how you get it done. Quality always wins out over quantity. It may even give you the zest to do more—it is a powerful feeling when you get things done with excellence.

    It’s about being present without being distracted. The best way to manage your energy and time is to be fully present with whatever, or whoever, needs your attention. When you have true focus, you can accomplish tasks twice as fast with more energy left over.

    It’s about taking small breaks. Multiple studies have found that you have more energy for the day’s tasks, especially work-related tasks, if you take short breaks throughout the day. Those can be as simple as five to 10 minutes of stepping away from your work space and getting into a different mental zone — for instance, taking a short walk, completing an unrelated task, listening to a favorite song or reading something else. Research suggests that distracting yourself briefly once an hour gives you more energy to work during the day productively.

    It’s about working out. You’ve likely heard it a thousand times already: exercise gives you endorphins, endorphins make you happy and being happy gives you energy. When you feel like you don’t have the energy to exercise and you drag yourself to the gym, you’ll leave feeling more energized. Numerous studies point to regular exercise as having a significant role in increasing energy levels and reducing fatigue.

    Lead from within: If you are truly mindful of your energy and you manage it well, you’re likely to become far more productive—and, as a result, a more effective leader.

     


     

    N A T I O N A L   B E S T S E L L E R
    The Leadership Gap: What Gets Between You and Your Greatness

    After decades of coaching powerful executives around the world, Lolly Daskal has observed that leaders rise to their positions relying on a specific set of values and traits. But in time, every executive reaches a point when their performance suffers and failure persists. Very few understand why or how to prevent it.

    buy now

     


    Additional Reading you might enjoy:

     

    Photo Credit: Getty Images

    The post How Successful Leader Manage Their Energy Not Their Time appeared first on Lolly Daskal.

     
  • feedwordpress 02:51:09 on 2018/06/16 Permalink
    Tags: , , , , , , , time management,   

    These 3 Words Will Make You a Time Management Expert 


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    For many of us, time management feels like a magical key to success. We have a to-do list that grows faster than we can work. We invest in systems, books and planners, all in hopes of mastering our time. If we could only find the right trick to stay on top of it and get things done!

    Meanwhile, we blame our woes on scheduling or the structure of our tasks–anything but ourselves. But the only things fully in our control are ourselves and our time.

    You can reassert that control and learn to be an expert in time management without instituting new systems or elaborate processes. It’s as simple as three words:

    1. Delegate.

    Every day, ask yourself what you can delegate. Instead of adding more and more to your to-do list, look at the most immediate items and start delegating them to others who are qualified to get them done–or, if nothing else, who can be taught. Leaders by nature like being in control, but no leader ever achieved greatness by doing everything themselves. For every task you don’t like to do, every chore you secretly dread and put off, there’s probably someone within reach who’s willing and can do it well. They get a chance to shine and you get things done.

    2. Eliminate.

    Get rid of all the unnecessary items on your list and instead focus on the most important things. Organize your to-do list by priority and start eliminating anything that doesn’t belong in a top category. By helping you focus on the most important tasks, setting clear priorities and boundaries helps keep you productive, not just busy. Eliminate anything that doesn’t help you succeed or move toward your vision of success. Once you’re free of those distractions, keep a sharp focus on the work you do, your specific role, and the determination with which you carry it out. Remember, if you say yes to everything, you’re not making a priority of anything. Set priorities and boundaries and live by them.

    3. Accelerate.

    Once you’ve mastered the basics of delegating and eliminating tasks, you can start moving into the more advanced skill of accelerating your intentions. Set aside 15 minutes a day to work on a long-term goal. You may end up working longer, but 15 minutes is enough to make a start. And remember, perfection is the enemy of progress. The best way to get things done is simply to begin, and the idea of acceleration is to find a way instead of finding an excuse.

    Your future is created by what you do today, not tomorrow, so focus on being productive instead of being busy. Stay tuned in to what’s important and delegate, eliminate and accelerate as part of your daily processes.

    Time management can be as complicated as you want to make it, but I highly recommend this lazy person’s system of getting things done. It’s worth doing. A well-organized life finds time for everything that’s important, which in turn leads to effective action, productivity and ultimately success.

     


     

    N A T I O N A L   B E S T S E L L E R
    The Leadership Gap: What Gets Between You and Your Greatness

    After decades of coaching powerful executives around the world, Lolly Daskal has observed that leaders rise to their positions relying on a specific set of values and traits. But in time, every executive reaches a point when their performance suffers and failure persists. Very few understand why or how to prevent it.

    buy now

     


    Additional Reading you might enjoy:

     

    Photo Credit: Getty Images

    The post These 3 Words Will Make You a Time Management Expert appeared first on Lolly Daskal.

     
  • feedwordpress 12:53:44 on 2018/06/11 Permalink
    Tags: , , , , , , time management,   

    How to Do Less When You Have More to Do 


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    Time management is not always all it’s cracked up to be. When you apply it successfully, you end up doing more–not less–of what you need to be doing.

    Most people who follow time management programs find that they actually decrease their productivity and effectiveness.

    If you want to get things done, focus less on managing time and more on yourself and the things you’re working to accomplish. Then you can begin finding ways to lighten your personal load.

    Here are eight ways to make it happen:

    1. Utilize the talents of others.

    If you have a lot to do and you’re like most of us, you couldn’t possibly accomplish it all by yourself even if you wanted to. You need help from others–and the more people you know, the less you have to do on your own. First, though, you need to train others, empower them and encourage them. Outsourcing and using the talents of others is a surefire way you can do less.

    2. Do less with more focus.

    Most of us are so busy looking at all we have to do that we hardly take the time to focus on what needs to get done. Once you’ve decided what to work on–that is, once you’ve chosen the highest-impact task–get to work on that task and focus on it completely. Reflect on what needs to get done, and then focus until it’s done. Don’t let yourself get distracted, don’t let your thoughts wander–do what you have to do until it’s complete, and you’ll find yourself with one less thing on your list. Concentrated focus gets more work done than multitasking.

    3. Systemize and strategize.

    An organized person with a strategy is worth any amount of lofty ideas and dreams. Everyone needs to learn to systemize what needs to get done and strategize how it will get done. Take the time to think things through, reassess and realign yourself with what needs to get done. Spend some time in thought and planning on a daily basis–for most people, the beginning and end of the work day are the best times.

    4. Put your strengths to work.

    It’s a lot more effective to work on the things that you’re good at than to spend time working on things you don’t do well. What are your strengths? Do those things that fall into those areas first, because you know you’ll do them well without taxing yourself too much. Ask yourself of each task: does it give you energy or does it distract? If it distracts, reassign it to someone who can attack it with strength and gain energy from it.

    5. Stay mindful and calm.

    What does mindfulness have to do with time management? Everything. Mindfulness is a mental state achieved by focusing your awareness on the present moment while calmly acknowledging and accepting your feelings, thoughts, and bodily sensations. This simple technique can not only calm you down but will help you create clarity needed to do the tasks you need to do.

    6. Be thankful and grateful.

    The other day, someone said to me, “The people who appreciate me, I do more for.” People want to be appreciated, and the more you thank people and acknowledge their contributions, the more they’ll want to do things for you. A simple gesture of sincere gratitude can cut down your to-do list.

    7. Don’t reinvent the wheel.

    It’s much more productive for all of us to spend our time on what works instead of reinventing the wheel. If you know something works, don’t try to re-invent a good process or experiment with a technique that might not work. Use your creativity for what is needed and don’t waste time spinning your wheels. There’s a time for invention and experimentation and a time for doing what works, and sometimes it is making the right choice between them that determines our productivity.

    8. Give your best to do your best.

    When it comes to getting things done, you have to be at your best to do your best. That means getting enough sleep, taking breaks throughout the day, and taking time to think and reset. If there’s something you want to accomplish, give it your full effort.

    In the end, the principle is simply this: to be really good at doing less with more to do, focus not so much on what you can do but on how you should be.

    Many of us were taught that in order to succeed we have to exert enormous amounts of effort and be constantly busy. However, the most successful people don’t necessarily work harder than everyone else–instead, they work smarter.

     

     


    N A T I O N A L    B E S T S E L L E R

    THE LEADERSHIP GAP

    What Gets Between You and Your Greatness

    After decades of coaching powerful executives around the world, Lolly Daskal has observed that leaders rise to their positions relying on a specific set of values and traits. But in time, every executive reaches a point when their performance suffers and failure persists. Very few understand why or how to prevent it.

    buy now

     


    Additional Reading you might enjoy:

     

    Photo Credit: Getty Images

    The post How to Do Less When You Have More to Do appeared first on Lolly Daskal.

     
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