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  • feedwordpress 02:51:09 on 2018/06/16 Permalink
    Tags: , , , , , , , time management,   

    These 3 Words Will Make You a Time Management Expert 

     

    For many of us, time management feels like a magical key to success. We have a to-do list that grows faster than we can work. We invest in systems, books and planners, all in hopes of mastering our time. If we could only find the right trick to stay on top of it and get things done!

    Meanwhile, we blame our woes on scheduling or the structure of our tasks–anything but ourselves. But the only things fully in our control are ourselves and our time.

    You can reassert that control and learn to be an expert in time management without instituting new systems or elaborate processes. It’s as simple as three words:

    1. Delegate.

    Every day, ask yourself what you can delegate. Instead of adding more and more to your to-do list, look at the most immediate items and start delegating them to others who are qualified to get them done–or, if nothing else, who can be taught. Leaders by nature like being in control, but no leader ever achieved greatness by doing everything themselves. For every task you don’t like to do, every chore you secretly dread and put off, there’s probably someone within reach who’s willing and can do it well. They get a chance to shine and you get things done.

    2. Eliminate.

    Get rid of all the unnecessary items on your list and instead focus on the most important things. Organize your to-do list by priority and start eliminating anything that doesn’t belong in a top category. By helping you focus on the most important tasks, setting clear priorities and boundaries helps keep you productive, not just busy. Eliminate anything that doesn’t help you succeed or move toward your vision of success. Once you’re free of those distractions, keep a sharp focus on the work you do, your specific role, and the determination with which you carry it out. Remember, if you say yes to everything, you’re not making a priority of anything. Set priorities and boundaries and live by them.

    3. Accelerate.

    Once you’ve mastered the basics of delegating and eliminating tasks, you can start moving into the more advanced skill of accelerating your intentions. Set aside 15 minutes a day to work on a long-term goal. You may end up working longer, but 15 minutes is enough to make a start. And remember, perfection is the enemy of progress. The best way to get things done is simply to begin, and the idea of acceleration is to find a way instead of finding an excuse.

    Your future is created by what you do today, not tomorrow, so focus on being productive instead of being busy. Stay tuned in to what’s important and delegate, eliminate and accelerate as part of your daily processes.

    Time management can be as complicated as you want to make it, but I highly recommend this lazy person’s system of getting things done. It’s worth doing. A well-organized life finds time for everything that’s important, which in turn leads to effective action, productivity and ultimately success.

     


     

    N A T I O N A L   B E S T S E L L E R
    The Leadership Gap: What Gets Between You and Your Greatness

    After decades of coaching powerful executives around the world, Lolly Daskal has observed that leaders rise to their positions relying on a specific set of values and traits. But in time, every executive reaches a point when their performance suffers and failure persists. Very few understand why or how to prevent it.

    buy now

     


    Additional Reading you might enjoy:

     

    Photo Credit: Getty Images

    The post These 3 Words Will Make You a Time Management Expert appeared first on Lolly Daskal.

     
  • feedwordpress 12:53:44 on 2018/06/11 Permalink
    Tags: , , , , , , time management,   

    How to Do Less When You Have More to Do 

    Time management is not always all it’s cracked up to be. When you apply it successfully, you end up doing more–not less–of what you need to be doing.

    Most people who follow time management programs find that they actually decrease their productivity and effectiveness.

    If you want to get things done, focus less on managing time and more on yourself and the things you’re working to accomplish. Then you can begin finding ways to lighten your personal load.

    Here are eight ways to make it happen:

    1. Utilize the talents of others.

    If you have a lot to do and you’re like most of us, you couldn’t possibly accomplish it all by yourself even if you wanted to. You need help from others–and the more people you know, the less you have to do on your own. First, though, you need to train others, empower them and encourage them. Outsourcing and using the talents of others is a surefire way you can do less.

    2. Do less with more focus.

    Most of us are so busy looking at all we have to do that we hardly take the time to focus on what needs to get done. Once you’ve decided what to work on–that is, once you’ve chosen the highest-impact task–get to work on that task and focus on it completely. Reflect on what needs to get done, and then focus until it’s done. Don’t let yourself get distracted, don’t let your thoughts wander–do what you have to do until it’s complete, and you’ll find yourself with one less thing on your list. Concentrated focus gets more work done than multitasking.

    3. Systemize and strategize.

    An organized person with a strategy is worth any amount of lofty ideas and dreams. Everyone needs to learn to systemize what needs to get done and strategize how it will get done. Take the time to think things through, reassess and realign yourself with what needs to get done. Spend some time in thought and planning on a daily basis–for most people, the beginning and end of the work day are the best times.

    4. Put your strengths to work.

    It’s a lot more effective to work on the things that you’re good at than to spend time working on things you don’t do well. What are your strengths? Do those things that fall into those areas first, because you know you’ll do them well without taxing yourself too much. Ask yourself of each task: does it give you energy or does it distract? If it distracts, reassign it to someone who can attack it with strength and gain energy from it.

    5. Stay mindful and calm.

    What does mindfulness have to do with time management? Everything. Mindfulness is a mental state achieved by focusing your awareness on the present moment while calmly acknowledging and accepting your feelings, thoughts, and bodily sensations. This simple technique can not only calm you down but will help you create clarity needed to do the tasks you need to do.

    6. Be thankful and grateful.

    The other day, someone said to me, “The people who appreciate me, I do more for.” People want to be appreciated, and the more you thank people and acknowledge their contributions, the more they’ll want to do things for you. A simple gesture of sincere gratitude can cut down your to-do list.

    7. Don’t reinvent the wheel.

    It’s much more productive for all of us to spend our time on what works instead of reinventing the wheel. If you know something works, don’t try to re-invent a good process or experiment with a technique that might not work. Use your creativity for what is needed and don’t waste time spinning your wheels. There’s a time for invention and experimentation and a time for doing what works, and sometimes it is making the right choice between them that determines our productivity.

    8. Give your best to do your best.

    When it comes to getting things done, you have to be at your best to do your best. That means getting enough sleep, taking breaks throughout the day, and taking time to think and reset. If there’s something you want to accomplish, give it your full effort.

    In the end, the principle is simply this: to be really good at doing less with more to do, focus not so much on what you can do but on how you should be.

    Many of us were taught that in order to succeed we have to exert enormous amounts of effort and be constantly busy. However, the most successful people don’t necessarily work harder than everyone else–instead, they work smarter.

     

     


    N A T I O N A L    B E S T S E L L E R

    THE LEADERSHIP GAP

    What Gets Between You and Your Greatness

    After decades of coaching powerful executives around the world, Lolly Daskal has observed that leaders rise to their positions relying on a specific set of values and traits. But in time, every executive reaches a point when their performance suffers and failure persists. Very few understand why or how to prevent it.

    buy now

     


    Additional Reading you might enjoy:

     

    Photo Credit: Getty Images

    The post How to Do Less When You Have More to Do appeared first on Lolly Daskal.

     
  • feedwordpress 14:26:15 on 2018/06/09 Permalink
    Tags: , , , , time management,   

    7 Time Management Mistakes That Are a Complete Waste of Time 

    For most of us, it seems there’s never enough time in the day. We all have the same 24 hours, so why is it that some people achieve so much more than others?

    The answer lies in good time management. High achievers know how to use their time effectively, and they avoid the common mistakes that most of us fall prey to.

    Learn how to master your time by making yourself aware of these time-wasting traps:

    1. A DIY fixation.

    Do you insist on controlling or doing all the work yourself because you can’t trust anyone else to do it correctly? Time to learn the subtle art of saying yes to the person, but no to the task. This skill helps you assert yourself as the leader and manage your time.

    2. Operating without a goal.

    If you don’t have clear goals and well-defined objectives, odds are that your work lacks direction and purpose. When you have goals, you know how to work hard and to achieve those goals. But when you just go from day to day doing whatever comes your way, you end up with poor results (or no results at all).

    3. Misplaced priorities.

    One of the easiest ways to waste time is by failing to distinguish between what’s important and what’s urgent. When we make everything urgent, we cannot get to what is important. Start with what’s important instead. Hack away at the inessential and the inflated emergencies, and make what’s important a priority.

    4. Distraction.

    One of the most important tools for gaining control of time and doing your best work is knowing how to minimize distractions and manage interruptions. Learn to turn off your phone and stop the pings from social media and email. Practice focused work and improve your concentration so you know how to mange your distractions.

    5. Busy-ness.

    Some people think being busy is being productive. But if none of it is helping you to meet your deadlines or give attention where it’s needed, there’s not much value to it besides an adrenaline buzz. “Busy” isn’t a synonym for “effective,” so slow down.

    6. Multitasking.

    When you’re doing more than one task at a time, it’s a near certainty that you’re not doing any of them well. A more effective approach is to take things off your to-do list one item at a time on the basis of priority and deadline. You’ll be less scattered and produce better work.

    7. Procrastination.

    When you put off important tasks, you feel guilty and stressed, with a growing sense of dread. Eventually it catches up with you and you end up slamming something together at the last minute, which hurts the quality of your work and leaves you feeling unsatisfied with what you’ve done.

    The way you manage time is the way you manage your leadership. Spend a little effort identifying and overcoming your most common time management challenges. The benefits will be significant, immediate, and sustainable.

     


    N A T I O N A L   B E S T S E L L E R

    THE LEADERSHIP GAP

    What Gets Between You and Your Greatness

    After decades of coaching powerful executives around the world, Lolly Daskal has observed that leaders rise to their positions relying on a specific set of values and traits. But in time, every executive reaches a point when their performance suffers and failure persists. Very few understand why or how to prevent it.

    buy now

     


    Additional Reading you might enjoy:

     

    Photo Credit: Getty Images

    The post 7 Time Management Mistakes That Are a Complete Waste of Time appeared first on Lolly Daskal.

     
  • feedwordpress 15:30:21 on 2018/03/14 Permalink
    Tags: , , , time management,   

    How to Maximize Time with Your Children 

    time_with_your_children

    Like most working mothers, I just never seemed to have enough time with my two children. Trying to balance work, with raising a family, keeping up with laundry, shopping, cleaning, cooking (the list is endless) was always a challenge.

    As with all working mothers, my biggest concern was for my children. I knew that the time with them had to be quality time well spent. I needed to maximize every moment we had together, just as I know you want to maximize your time with your children.

    Drive time seemed to be the best opportunity since it seemed that a lot of time we spent together was in the car. I decided not to let the kids play with their video games, I turned off my cell phone (NOTHING was more important than my children – whoever it was could wait), and any other distractions.

    One simple thing you can start doing to maximize time with your children.

    I had their full attention and they had mine (of course, I kept my eyes on the road)! So, we started playing quiz games. I would quiz them, they would quiz me. For fun, we kept score. “What is the capital of Florida? Who was the first president of the USA? Annapolis is the capital of what state? If I had $5 and bought a book for $3.75, how much change would I get back? Name five animals that are mammals.” It became so much fun for them (and for me) that they would race to the car so we could start playing our game.

    After school, they couldn’t wait to quiz me on information they had learned that day. I must say, some of their questions really stumped me! This was even instrumental in building their self-esteem. We did this on road trip vacations, as well.

    Amazingly, they grew to become excellent students, with a high level of self-confidence. (At the time of this post.) My son is now finishing his second year at Johns Hopkins Medical School and my daughter has her master’s degree from Northwestern University.

    This post was contributed by Office Dynamics Certified Trainer and Speaker, Kathy Tosoian.

    Working parents, we’d like to hear from you. This is just one idea but there are so many ways we can build stronger connections with our children and maximize our time together. What are some special things you do to maximize time with your children? Please share in the comments below.

    The post How to Maximize Time with Your Children appeared first on Office Dynamics.

     
  • feedwordpress 16:30:00 on 2017/08/04 Permalink
    Tags: , , time management,   

    5 Tools to Help You Automate Your Work 

     

    automated_work_tools

    One of the greatest advantages organizations achieves from automating various processes is saving time, among other resources. In the entire history of human development, the need to make work easier, faster and even cheaper comes naturally. This is what has led to various discoveries and developments of tools that automate work. Phenomenal examples include manufacturing, mechanized farming, retail, and many other sectors.

    It is also evident that automation will continue to get more advanced with time and will expand to in scope and nature to touch fields that have not as much to write home about in regards to automation.

    Social psychologists argue that the human brain tends to create short-cuts when it is faced with long and tedious tasks, for which decision after decision has to be made. Thus, by automating some tasks in the cause of the day, you make easier the processes that exhaust you mentally, physically and even psychologically. Choosing the right tool might mean selecting the best fax machine, which refers to choosing optimum working capacity for your work flow. The tools discussed here have the potential to give individuals and organizations a highly effective turnaround in work output and general achievement in tasks.

    1. Zapier

    Is described in some quarters as a third-party connector, for its ability to connect several web apps and eventually helping to automate various tasks. Zapier connects over 700 apps moving information across web apps automatically thus reducing the time and energy used hopping from one app to the other. An app such as Evernote can be linked to task running apps like Trello and Asana and even to your Google calendar. You can also link your PayPal to a Google spreadsheet making it easy for your calculations.

    2. If This Then That (IFTTT)

    IFTT is one of the tools that are making automation even more interesting. Just as its name suggests, one thing leads to another. For instance, you can post a photo on Instagram and in turn, it is downloaded in Dropbox. The flow is from one web app to the other. IFTTT has the ability to connect to just about any application and even has a platform that allows app developers to integrate new apps with the IFTTT system, making it easier for clients to see the new app, download and use it. One of the most revolutionary tools by IFTTT is Applets, which has the ability to perform numerous tasks across several operating systems and apps.

    3. RoboTask

    RoboTask allows repetitive tasks on your Windows PC to get easily automated. There is a host of tasks you can do with RoboTask including launching apps, checking emails, creating backups and moving files, downloading and a lot more. It is built for both simple and complex tasks automation, involving conditional IF/ELSE statements, loops, custom variables and other advanced options.

    4. Pocket

    This is an interesting App used to schedule tasks for later reference. With Pocket, articles, videos, photos and more can all be viewed later. The app helps you save media directly from a browser and apps such as Twitter and Flipboard, and once you are ready to read them and view, you do not necessarily have to be connected to a Wi-Fi. It is one of the efficient tools that automate work especially for later review without internet enhancement.

    5. Mint

    Mint is an app that is highly effective for integrating your accounting system. With Mint, you are able to manage your savings, credit cards, your checking system, neatly organizes and display transactions and formulate graphical representation. In addition to this, Mint sends reminders of pending bills and those that are due.There is no doubt that automation integrates systems and makes it easier for you to access items that are of greater priority. It is, however, important to look out for tools that work best for you. Although most tools that automate work can do most tasks with minimal errors, it is important to counter check, to be sure that the tasks performed are up to your expectation. Automation is meant to make work flow easier to manage and enhance the outcome so that more is achieved within a given time.

    The post 5 Tools to Help You Automate Your Work appeared first on Office Dynamics.

     
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