Tagged: Technology Toggle Comment Threads | Keyboard Shortcuts

  • feedwordpress 00:00:45 on 2019/02/01 Permalink
    Tags: , , , Technology   

    Best Way to Organize Your Email Inbox for Administrative Professionals? – Ask an Admin 


    Warning: preg_match_all(): Compilation failed: invalid range in character class at offset 7 in /homepages/23/d339537987/htdocs/ec/wp-content/themes/p2/inc/mentions.php on line 77

    training_for_administrative_assistants

     

    Welcome to another question for Ask an Admin. This is where the administrative assistant and executive assistant can submit any question they have and their peers will answer the question based on their previous experience. We believe that there are many different ways to approach problems, difficult tasks, and situations so we thought this would be a great way to provide you a place to share your input as well as receive input from others. So, executive assistants and administrative assistants from around the world, let’s help each other out!

     

    Autumn J. asks us:

    Good morning,

    I’m always curious how other administrative professional’s organize and manage their email inboxes. What are your best tips?

    Kind regards

     

    Another good question! Organization of email inboxes can be tricky especially if you are the assistant to a few executives. Well, let’s hear it, administrative assistants. Tell us what you think executive assistants. We need to help Autumn out!

     

    ATTENTION: If you’ve submitted your response on our Ask an Admin blog post, please be patient to see your response and other responses. We have to manually approve them to prevent spammers and profanity. If you do not see your response right away, please give it time and revisit. We apologize for this but this is the best way we can keep YOUR blog clean! Thank you, everyone!

     


     

    About Ask an Admin:

    Ask an Admin will be a weekly post on our blog that presents a question that you or a fellow administrative professional submitted to us. We will choose one question per week and post it on our blog.

    If you have a question that you would like to submit, please send it to officedynamics.aaa@gmail.com and include the name you would like us to use.

    If you want to subscribe to our blog so you don’t miss any posts, please visit https://officedynamics.com/blog/ and subscribe in the right-hand column.

     

    2019_Conference_For_Administrative_Assistants

     

    Help other administrative professionals and share this page using the buttons below!

    The post Best Way to Organize Your Email Inbox for Administrative Professionals? – Ask an Admin appeared first on Office Dynamics.

     
  • feedwordpress 17:15:14 on 2019/01/23 Permalink
    Tags: , Technology   

    Simplify Daily Tasks with Technology 


    Warning: preg_match_all(): Compilation failed: invalid range in character class at offset 7 in /homepages/23/d339537987/htdocs/ec/wp-content/themes/p2/inc/mentions.php on line 77

    One of my favorite aspects of attending a professional development conference is the opportunity to connect with other administrative professionals to share processes, tips, best practices and learn how they simplify daily tasks with technology. The 25th Annual Conference for Administrative Excellence offered several sharing & connecting opportunities!

    Conference attendees had a chance to ask the professional panel guests questions as they shared their best practices. During the open discussion, small groups shared programs and apps they use to better coordinate their time, organize files, collaborate with their team, and even track personal projects. How exciting is it to learn something new related to your field from someone that uses it daily? Yet, another benefit of professional development opportunities that support networking with other professionals!

    A few of the shared technologies; Trello, Sli.do, Asana, Smart Sheet

    During the conference, I spoke with the team at my table and had a chance to talk with some others that actually use these technologies daily. I have summed up those discussions and a basic summary of each of the four suggestions.

    Trello – Project and task management that is shareable and used to coordinate work projects, even personal planning, and projects. Trello is more than a place to organize lists. You can attach files, share boards, set due dates, and it is easy to drop and drag from one list to another. Free to get started. I spoke with someone that used this for their wedding and they coordinated a book club as well!

    Sli.do – Defined as the Ultimate Q&A and Polling Platform for company meetings and events. You can poll team members before a meeting and discuss the main topics collected. There are options to collaborate with team members from other locations. One person I spoke with said they create a poll before any meeting is coordinated and use the data to create an agenda to stay focused on main topics. Another person used Sli.do to plan a family reunion. A basic account is free for up to three polls per event.

    Asana – Defined as the work management platform teams use to stay focused on the goals, projects, and daily tasks that grow business. You can set deadlines, collaborate work and see real-time updates for multiple projects. Teams can prioritize tasks while sharing files and viewing the entire team’s progress. You can choose what projects and tasks to share with each team or individual. Asana can be used for personal projects as well by organizing projects, tasks, and even budget tracking. Basic pricing begins at $9.99 per month.

    Smart Sheet – Defined as a way to move ideas to impact with the leading work execution platform built to plan, capture, manage, automate, and report on work. It is an impressive team project management tool. You can view a shareable sheet, set up reminders & track progress, attach files, and it is an online format so multiple people can be working on a sheet at the same time with real-time updates. Plans start at $14 per month.

    It’s convenient to use the same format or program at work to collaborate with your team on a big project and then create a personal project list, budget, goal tracker, etc. as well. In addition, learning any new program or new aspects to a technology you currently use is an excellent performance goal to set for your upcoming year and a productive tool to introduce to your team!

    What office technologies do you use to manage projects, coordinate meetings, manage your time, and overall work more productively?

     

    Dana Buchanan is a 20 plus year professional assistant with a passion for writing and offers a unique and professional perspective to projects and brainstorming sessions! She enjoys helping others discover key steps toward their career focus, job search, or self-employment exploration by creating or editing resumes, researching a particular type of job search, discovering business ideas and the action needed to succeed and loves sharing interviewing tips! Dana is also available to speak to small groups.

    You can read and follow Dana’s blogs at Success Encourager.

    goal_seeting_journal

    The post Simplify Daily Tasks with Technology appeared first on Office Dynamics.

     
  • feedwordpress 16:30:00 on 2017/08/04 Permalink
    Tags: , Technology, ,   

    5 Tools to Help You Automate Your Work 


    Warning: preg_match_all(): Compilation failed: invalid range in character class at offset 7 in /homepages/23/d339537987/htdocs/ec/wp-content/themes/p2/inc/mentions.php on line 77

     

    automated_work_tools

    One of the greatest advantages organizations achieves from automating various processes is saving time, among other resources. In the entire history of human development, the need to make work easier, faster and even cheaper comes naturally. This is what has led to various discoveries and developments of tools that automate work. Phenomenal examples include manufacturing, mechanized farming, retail, and many other sectors.

    It is also evident that automation will continue to get more advanced with time and will expand to in scope and nature to touch fields that have not as much to write home about in regards to automation.

    Social psychologists argue that the human brain tends to create short-cuts when it is faced with long and tedious tasks, for which decision after decision has to be made. Thus, by automating some tasks in the cause of the day, you make easier the processes that exhaust you mentally, physically and even psychologically. Choosing the right tool might mean selecting the best fax machine, which refers to choosing optimum working capacity for your work flow. The tools discussed here have the potential to give individuals and organizations a highly effective turnaround in work output and general achievement in tasks.

    1. Zapier

    Is described in some quarters as a third-party connector, for its ability to connect several web apps and eventually helping to automate various tasks. Zapier connects over 700 apps moving information across web apps automatically thus reducing the time and energy used hopping from one app to the other. An app such as Evernote can be linked to task running apps like Trello and Asana and even to your Google calendar. You can also link your PayPal to a Google spreadsheet making it easy for your calculations.

    2. If This Then That (IFTTT)

    IFTT is one of the tools that are making automation even more interesting. Just as its name suggests, one thing leads to another. For instance, you can post a photo on Instagram and in turn, it is downloaded in Dropbox. The flow is from one web app to the other. IFTTT has the ability to connect to just about any application and even has a platform that allows app developers to integrate new apps with the IFTTT system, making it easier for clients to see the new app, download and use it. One of the most revolutionary tools by IFTTT is Applets, which has the ability to perform numerous tasks across several operating systems and apps.

    3. RoboTask

    RoboTask allows repetitive tasks on your Windows PC to get easily automated. There is a host of tasks you can do with RoboTask including launching apps, checking emails, creating backups and moving files, downloading and a lot more. It is built for both simple and complex tasks automation, involving conditional IF/ELSE statements, loops, custom variables and other advanced options.

    4. Pocket

    This is an interesting App used to schedule tasks for later reference. With Pocket, articles, videos, photos and more can all be viewed later. The app helps you save media directly from a browser and apps such as Twitter and Flipboard, and once you are ready to read them and view, you do not necessarily have to be connected to a Wi-Fi. It is one of the efficient tools that automate work especially for later review without internet enhancement.

    5. Mint

    Mint is an app that is highly effective for integrating your accounting system. With Mint, you are able to manage your savings, credit cards, your checking system, neatly organizes and display transactions and formulate graphical representation. In addition to this, Mint sends reminders of pending bills and those that are due.There is no doubt that automation integrates systems and makes it easier for you to access items that are of greater priority. It is, however, important to look out for tools that work best for you. Although most tools that automate work can do most tasks with minimal errors, it is important to counter check, to be sure that the tasks performed are up to your expectation. Automation is meant to make work flow easier to manage and enhance the outcome so that more is achieved within a given time.

    The post 5 Tools to Help You Automate Your Work appeared first on Office Dynamics.

     
  • feedwordpress 13:45:04 on 2017/04/20 Permalink
    Tags: , , , , , Technology   

    10 Apps for Administrative Productivity and Organization 


    Warning: preg_match_all(): Compilation failed: invalid range in character class at offset 7 in /homepages/23/d339537987/htdocs/ec/wp-content/themes/p2/inc/mentions.php on line 77

    This is the second article in a two-part series on productivity apps for admins by Julie Perrine. You can read part 1 here.

    As an administrative professional, you need to be productive and organized wherever you go. But hauling around your work laptop 24/7 isn’t exactly practical. The solution? Smartphone apps! Here are my 10 app category favorites.

    1. Travel Planning Apps: Whether you’re the one traveling, or simply attempting to get your executive from point A to point B, travel planning apps can be a life saver. Tripit, my personal favorite, creates a mobile itinerary available at the tap of your screen. Just forward your confirmation emails to the app (hotel, rental car, airline tickets, etc.), and Tripit will organize them all in one place including directions between locations. I also recommend SeatGuru, GateGuru, and the apps for a hotel, airline, and ground transportation companies you use the most.
    2. To-Do List Apps: Long on to-dos and short on time? Enter your habits, tasks, and hobbies into a to-do list app such as SuperNote, Wunderlist or Timeful. Timeful will suggest the optimal time to complete them. This smart app even “learns” your schedule and adapts to your busy and available times.
    3. Project Management Apps: Teamwork is, by far, my favorite project management app. It’s what I use to keep my own team on track. You can update statuses, track time and tasks, and get real-time updates on all your projects. Others you may want to research include Trello, Asana, and Basecamp.
    4. Virtual Meeting Apps: For far-flung teams or admins supporting on-the-go executives, online meeting apps help keep everyone on the same page. My team uses GoToMeeting, Skype, and Facetime to meet “face-to-face” using technology. Chat by phone or video conferencing, record meetings, and share screens to keep each other up to date, even if you’re continents apart!
    5. Cloud-Based File Storage: Tired of attaching documents to emails and relying on track changes to keep up with multiple people editing the same files? Need to access your work from any device, anywhere? Dropbox, Box, or OneDrive may be the solution. Update, backup, and share files with your executive and team – no flash drives needed!
    6. Note Taking Apps: A robust note-taking solution, such as Evernote or OneNote, makes it easy to organize, capture, and share everything from that awesome picture you took of the sunrise to your administrative procedures binder. Work from anywhere on any device and capture everything in one handy digital notebook!
    7. Currency Converter Apps: Quick, what’s the current exchange rate for the yen? I don’t know, either – but Convert Pad does. It quickly converts any currency, but it goes a step above and beyond by converting measurements, too – inches to centimeters, kilometers to miles, etc. There are a lot of free currency converter apps available, so search for the one that is simplest to use for your specific needs.
    8. Time Zone Converter Apps: Time zones can be tricky, especially if you or your executive is working virtually from another state or country. I use the Time Zone Converter by TimeAndDate. Another cool one is World Time Buddy. It not only lets you check the time in any part of the world, it also shows you color-coded business hours in your specified time zone, making it easier to schedule meeting times.
    9. Business Card Scanning Apps: Anyone who’s ever attended a conference or networking event knows just how quickly all those business cards stack up. WorldCard Mobile scans those cards, adds the info as a new contact or updates an existing one. It even allows you to connect to the person straight from their business card!
    10. iBooks, Kindle, or Other eReader Apps: Want to catch up on the latest industry trends on your lunch break or finally finish that novel on a long flight? Don’t lug your entire library with you. An eReader makes your bookshelf portable and saves space in your briefcase or carry-on bag.

    The days of being tied to a desk or a computer are long gone. With these apps, productivity and organization are literally at your fingertips. Take a few minutes to explore the app store for solutions you need, and turn your smartphone into a productivity powerhouse!

    What are your favorite productivity and organization apps? Share your favorites in the comments below.


    About Julie Perrine

    Julie Perrine is an administrative expert, author, and all around procedures pro. She is the founder and CEO of All Things Admin, a company dedicated to developing innovative products, training, and resources for administrative professionals worldwide. Julie’s upbeat, step-by-step approach to handling the opportunities and challenges facing administrative professionals provides proactive strategies for developing a plan, creating forward motion, and achieving great results.

    She is the author of two books: The Innovative Admin: Unleash the Power of Innovation In Your Administrative Career and The Organized Admin: Leverage Your Unique Organizing Style to Create Systems, Reduce Overwhelm, and Increase Productivity.

    Julie will be one of the featured speakers at the 2017 Conference for Administrative Excellence in Las Vegas this October. She will be presenting a general session on What To Do When There’s Too Much To Do: The Productive Admin’s Guide to Managing Time.

    Connect with All Things Admin on LinkedIn and on Facebook. Follow Julie on Twitter.

    This blog is part of our 2017 Blog-A-Thon. Please leave a comment or share the blog for your chance to win one of our amazing giveaways! The more blogs you comment on and share, the more chances you have to win. If you’d like to learn more about our Blog-A-Thon you can do so here. Hint: Subscribe to our blog in the upper right-hand corner so you never miss a blog.

    The post 10 Apps for Administrative Productivity and Organization appeared first on Office Dynamics.

     
  • feedwordpress 13:45:49 on 2017/04/19 Permalink
    Tags: , , , Technology,   

    5 Productivity Apps You Probably Already Have on Your Smartphone 


    Warning: preg_match_all(): Compilation failed: invalid range in character class at offset 7 in /homepages/23/d339537987/htdocs/ec/wp-content/themes/p2/inc/mentions.php on line 77

    Productivity_Apps_For_AssistantsThis article is part one in a two-part series on productivity apps for administrative professionals by Julie Perrine.

    While there’s certainly a case to be made for banning phones from the workplace – confidentiality concerns, Facebook faux pas, employees who spend more time on Snapchat than spreadsheets – some smartphone apps, when used properly, can make your job a lot easier. The following are five apps you probably already have on your phone, and how you can use them to be more productive.

    1. Audio recorders. Have you ever been in a meeting where the information comes fast and furious or sat across from your executive as he or she verbally dumped out the details for an important trip or memo they need drafted? Wouldn’t it be nice if you had a way to record those words, rather than giving yourself carpal tunnel syndrome attempting to scribble down notes?

    Enter audio recording! Simply push the button on your app to capture their words verbatim, and then transcribe it when it’s convenient for you. If transcription is a pain point, these three apps will do it for you: Dragon Dictation, Evernote for Android, and Voice Assistant!

    2. Notes. We’ve all been there. Your executive says something in passing that you need to remember, so you hunt down a pen and a sticky note to jot it down.
    But why? Your most powerful note-taking software is already in your pocket or sitting on your desk! Whether you use OneNote, Evernote, or the default notes app that came with your phone, you’re just a few keystrokes away from documenting these important comments in a place where they won’t get misplaced or thrown out.

    3. Tasks. As an admin, your to-do list is usually a mile long, and it can be difficult to remember what you need to do and when.

    A task app can help! Enter the specifics – description, due date, etc. – and you’ll be able to see at a glance what needs to be done and when.

    4. Calendar. When is that important meeting? What date is the budget report due? What time is your executive’s flight to Cleveland for the big conference?
    With a calendar app, you’ll never forget an important date again. Set reminders, alerts, and alarms, sync to Outlook or other email programs, and never miss an important meeting or event.

    5. Podcasts. If you want to develop your business acumen, you’ll need to stay up to date on the latest industry trends, news, and developments. But as a busy admin, where will you find the time?

    With a podcast app, you can download and save relevant streams and peruse them at your leisure – during your morning commute, on your lunch break, or as you relax on the couch after a long day at the office.

    While there are numerous productivity apps out there – these five likely don’t require any research or downloading since you (probably) already have them. So pick up that phone, test them out, and put them to use today!


    About Julie Perrine

    Julie Perrine is an administrative expert, author, and all around procedures pro. She is the founder and CEO of All Things Admin, a company dedicated to developing innovative products, training, and resources for administrative professionals worldwide. Julie’s upbeat, step-by-step approach to handling the opportunities and challenges facing administrative professionals provides proactive strategies for developing a plan, creating forward motion, and achieving great results.

    She is the author of two books: The Innovative Admin: Unleash the Power of Innovation In Your Administrative Career and The Organized Admin: Leverage Your Unique Organizing Style to Create Systems, Reduce Overwhelm, and Increase Productivity.

    Julie will be one of the featured speakers at the 2017 Conference for Administrative Excellence in Las Vegas this October. She will be presenting a general session on What To Do When There’s Too Much To Do: The Productive Admin’s Guide to Managing Time.

    Connect with All Things Admin on LinkedIn and on Facebook. Follow Julie on Twitter.

    This blog is part of our 2017 Blog-A-Thon. Please leave a comment or share the blog for your chance to win one of our amazing giveaways! The more blogs you comment on and share, the more chances you have to win. If you’d like to learn more about our Blog-A-Thon you can do so here. Hint: Subscribe to our blog in the upper right-hand corner so you never miss a blog.

    The post 5 Productivity Apps You Probably Already Have on Your Smartphone appeared first on Office Dynamics.

     
c
compose new post
j
next post/next comment
k
previous post/previous comment
r
reply
e
edit
o
show/hide comments
t
go to top
l
go to login
h
show/hide help
esc
cancel

Warning: count(): Parameter must be an array or an object that implements Countable in /homepages/23/d339537987/htdocs/ec/wp-content/plugins/feedwordpress/syndicatedlink.class.php on line 302

Warning: count(): Parameter must be an array or an object that implements Countable in /homepages/23/d339537987/htdocs/ec/wp-content/plugins/feedwordpress/syndicatedlink.class.php on line 302

Warning: count(): Parameter must be an array or an object that implements Countable in /homepages/23/d339537987/htdocs/ec/wp-content/plugins/feedwordpress/syndicatedlink.class.php on line 302