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  • feedwordpress 15:56:33 on 2017/04/28 Permalink
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    5 Ways To Amplify Your Personal Brand 

    administrative_blog

    “In a crowded marketplace, fitting in is a failure. In a busy marketplace, not standing out is the same as being invisible.” ~ Seth Godin

    It’s no secret the world has changed. You are doing more with less. Things are moving at the speed of light. And Google has become the new resume. The question is … what are you doing about it?

    How are you standing out? What are your points of distinction? And most importantly, how are you articulating that to your clients, your prospects, your boss, and your leadership?

    The real challenge in today’s society is simply getting the attention of the people that can buy from you, hire you, promote you and/or recommend you. You have to find a way to stand out and you have to do it in a way that is authentically you. This doesn’t mean you have to be an extrovert in order to “stand out”. You can be your amazing introverted self and still find a way to rise above the noise.

    Bottom line: If you want to build career stability you need to be looking for ways to amplify your brand. And you have to do it now. The world is moving way too fast. The competition is way too fierce. It’s not “if” the economy will shift again, it’s “when”. So, what are you doing to protect the largest asset you own … the brand of YOU?

    Here are 5 things you can do right now to turn up the volume on your personal brand:

    1. Live in Permanent Beta
    It’s hard to get stuck somewhere old when you are always learning something new. This is what permanent beta is all about. It is about making a lifelong commitment to continual personal development. How do you do this? A few ideas:

    • Attend industry conferences.
    • Take a class at a local university.
    • Watch 2-­‐3 TED Talks per week. I literally write these into my weekly calendar to make it a priority.
    • READ! There is a study that shows if you read just 10 minutes per day, which typically equates to 10 pages per day, you will have read approximately Nineteen (19) 200-page
      books! Imagine how much your life will change if you are reading 19 life, business and personal development books a year. #MicDrop

    2. Know Your Points of Distinction
    Before you brand yourself you have to understand yourself. Do you know what makes you different than everyone else out there that does what you do? What sets you apart? What makes you unique? No one does it your way. No one has your unique set of skills, gifts and ideas. So be proud of who you are and own it! You should be able to answer these 2 questions:

    1. A company would hire you (or promote you) over another event professional because?
    2. What do you offer that’s hard to come by?

    3. Promote Yourself Internally
    You have to find ways to stand out within your current organization. When push comes to shove, will you be the one they can’t live without? Are you the one that provides the most value? Here are some things you can start doing at work right now:

    • Read the industry pubs and blogs, and then share articles and ideas with your team, leadership, boss and/or other departments that could help them do their jobs better or motivate them.
    • Volunteer to lead the next sales or team meeting to share that really cool idea you learned from the last book you read or the last industry conference you attended.
      Mentor someone in the company.
    • Start a task force to help solve a problem you see happening.
    • Always be looking for ways to help other people within your organization get what THEY want or need.

    4. Promote Yourself Externally
    You also have to put yourself out there on a larger scale. If you really want to expand your network you need a seat at the table. We are so lucky to work in an industry where you have so many choices to get involved at your fingertips. A few ways to start include:

    • Lead and volunteer within an industry organization -­‐ this right here is the secret sauce to all career success. So pick an industry association and get involved!
      Sit on industry panels.
    • Speak at the next conference.
    • Get published in a trade pub or start a personal blog.
    • Join Social Media Groups and be active by providing value and sharing resources to help others solve problems.

    5. Ignore the Haters
    I saved my favorite for last. This is the golden nugget. I bet the #1 reason you don’t put yourself out there is you are worried what other people will think. That they will judge you, make fun of you, or find you annoying. Guess what? People already don’t like you, find you annoying and are judging you. The Q is: Who are you living your life for? You … or them!

    By mixing up a recipe of these branding ingredients. You WILL amplify your brand. You will expand your network. You will create a competitive edge. Life is too short to blend in. Plus, who wants to stay stuck, and safe, and just the same?

    The world needs that special gift only YOU have.


    By Judi Holler

    Judi is an expert on personal branding who helps professionals learn how to expand their network, embrace fear and get a competitive edge. Judi will be speaking at our 24th Annual Conference For Administrative Excellence in October.

    free_webinars_for_administrative_assistants

    The post 5 Ways To Amplify Your Personal Brand appeared first on Office Dynamics.

     
  • feedwordpress 13:45:35 on 2017/04/18 Permalink
    Tags: , , , , , , , Professional Image,   

    Strategies for Advancing Your Career in Administrative Services 

    As a career-minded assistant, it’s easy to get to a place where you wonder, “Where do I go from here?”

    Advancing as an assistant can take many different forms. For some, it involves climbing to the next level, becoming a “senior” support staff member or an administrative manager. For others, it means moving into a support position for a higher-level executive, assisting a CEO or CFO for example.

    Regardless of what path you’re on, if you’re interested in moving up the ladder as an assistant, there are several strategies to better position yourself for success. These tips will help demonstrate your higher-level abilities and support your bid for promotion when the time comes.

    Master the Fundamentals
    As Joan says, “You have to master the fundamentals!” You can’t expect to move up if you aren’t already fully and completely (even exceptionally) competent with the basic duties and responsibilities of the role. If you’re still struggling with time management, organization, professional presence, and communication, focus on amplifying your skills in these key areas.

    There’s no substitution for mastery. Proficiency isn’t enough. Become an expert in everything you do.

    Take the Lead & Self-Manage
    Demonstrate your ability to take charge, influence others, and see a project through from beginning to end. These kinds of leadership skills are only gained through practice and yet, they’re essential for advancement.

    Show that you know how to collaborate and rally a group around a common goal. Prove that you can manage many moving parts with high-pressure stakes and deadlines and without a lot of supervision. The more you can self-manage and work independently, the more valuable you become to your executive(s) and the organization.

    Be Vocal
    Become an advocate for yourself! Promote your accomplishments in a way that is honest and confident, without going overboard. Cite specific achievements and the impact they had on the organization. The more you speak about facts and results, the easier it is. You’re not “self-promoting;” you’re simply sharing information.

    Remember that people are busy, and they often don’t know the great things you do each day. You have to bring those things to light. Don’t hide in the shadows and hope that someone notices all you do.

    Mentor Newbies
    As you grow in your own role, help others to do the same. Don’t hoard your knowledge. Share it with others, especially those who are struggling. Mentoring shows you are team-oriented and not afraid of helping other people shine. You’ll establish a reputation for being a go-to resource—and you’ll probably gain all kinds of new insights along the way.

    Ultimately, all of these strategies will show that you are at the top of your field right now, and that you can leverage your skills to support the entire team’s success. That’s exactly what managers are looking for when they promote employees.


    Chrissy Scivicque is a career coach and corporate trainer who believes that work can be a nourishing, enriching part of the life experience. Her website, EatYourCareer.com, is devoted to that mission. You’re invited to join the FREE Eat Your Career Resource Library where you’ll gain immediate access to dozens of tools to advance your professional skills and achieve career fulfillment.

    Chrissy also has an amazing book called The Proactive Professional and some incredible ebooks and guides.

    This blog is part of our 2017 Blog-A-Thon. Please leave a comment or share the blog for your chance to win one of our amazing giveaways! The more blogs you comment on and share, the more chances you have to win. If you’d like to learn more about our Blog-A-Thon you can do so here. Hint: Subscribe to our blog in the upper right-hand corner so you never miss a blog.

    administrative_assistant_conference

    The post Strategies for Advancing Your Career in Administrative Services appeared first on Office Dynamics.

     
  • feedwordpress 13:45:37 on 2017/04/11 Permalink
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    Why Do Administrative Teams Have So Much Drama? 

    workplace_drama

    On a recent webinar, Joan noticed a question that caught her attention: Why do so many administrative teams have drama?

    She asked me to weigh in on this topic and I jumped at the opportunity.

    The question of why is interesting, and I’ve found there are several reasons for workplace drama. But first, let’s talk about what that word really means.

    In real terms, “drama” usually refers to interpersonal conflicts—people aren’t getting along, and it’s typically attached to petty, non-substantive reasons.

    On any administrative team, you’re likely to find a wide variety of personalities. When faced with any group of people with whom you have to work collaboratively, and when placed in an environment with those people for 40 hours a week or more, it’s not surprising that drama unfolds.

    Below, I’ve listed the 5 most common reasons I’ve seen for drama amongst administrative teams, along with some recommended solutions.

    1. Turf Wars
    This kind of drama centers around job duties. In some cases, I’ve seen assistants create tension because they’re trying too hard to protect their “territory” or intruding on the territory of others. This makes teammates feel undermined, stepped on, and at times, jealous.

    In other situations, I’ve seen team members who don’t hold up their end of things, causing their colleagues to feel frustrated and put-upon as they struggle to fill in the gaps.

    Solution: Work with others on your team to clarify roles and define individual expectations. Remember that you’re all in this together. In order for you to “win,” you don’t have to make others “lose.” Everyone needs to understand that, by working together, you’re all better off.

    2. Gossip
    I find that gossip usually focuses on other people’s intentions, motives, hidden agendas, or secret activities. When we speak about others behind their backs, we tend to speculate. We take our past bad experiences with people out on others and allow our inner-child to vent our frustrations in very unproductive, toxic ways.

    Solution: Don’t project past experiences onto others; assume everyone has the best intentions. When things go wrong, deal with them directly and at face value. Don’t say something about anyone that you wouldn’t be willing to say directly to them.

    3. Choosing Sides
    As humans, we all crave community, and nothing brings people together like a common enemy. All too often, I’ve seen entire admin teams destroyed because of interpersonal conflicts that really exist between two individuals. The group devolves into an “us versus them” mentality, and before long, the workplace feels like a high school lunchroom.

    Solution: Don’t get involved in other people’s drama. Maintain your relationships with all by being a neutral party. Stay focused on the best interests of the team.

    4. Failure to Address Issues
    When real, substantive disagreements occur, it’s easy to avoid confrontation and stifle your feelings. However, in my experience, this often leads to passive aggressive behavior. Most people are much more comfortable passively showing their emotions in subtle ways, but it doesn’t go unnoticed. Others see the behavior and feel the tension.

    Solution: Learn how to communicate your perspective in a way that is professional and respectful. Turn conflicts into constructive discussions that push the team forward. Avoiding the problems won’t make them go away.

    5. Failure to Adapt
    Finally, the biggest problem I see that creates drama, is a simple failure to adapt to the quirks of others. We are all human. That means we’re inherently flawed, but also innately valuable. On any team, you will find a variety of personalities, many of which you would likely not choose to spend time with in your personal life. That’s okay; you don’t have to! But you do have to work on a team with these people.

    Solution: Respect and accept your fellow teammates, warts and all. No one is perfect. Be willing to adapt your own preferences and natural inclinations for the good of the group. Let minor irritations go and compromise when necessary.

    I’m not a big fan of the word “drama” when it comes to describing workplace dynamics. But I suppose it’s an accurate descriptor in some cases.

    If your administrative team is experiencing drama, consider sharing these techniques in an educational setting. Do your part and remember: This is the workplace. It’s about getting a job done. We all experienced enough drama in our teenage years—and no one wants to relive those days!


    Chrissy Scivicque is a career coach and corporate trainer who believes that work can be a nourishing, enriching part of the life experience. Her website, EatYourCareer.com, is devoted to that mission. You’re invited to join the FREE Eat Your Career Resource Library where you’ll gain immediate access to dozens of tools to advance your professional skills and achieve career fulfillment.

    Chrissy also has an amazing book called The Proactive Professional and some incredible ebooks and guides.

    This blog is part of our 2017 Blog-A-Thon. Please leave a comment or share the blog for your chance to win one of our amazing giveaways! The more blogs you comment on and share, the more chances you have to win. If you’d like to learn more about our Blog-A-Thon you can do so here. Hint: Subscribe to our blog in the upper right-hand corner so you never miss a blog.

    administrative_assistant_conference

    The post Why Do Administrative Teams Have So Much Drama? appeared first on Office Dynamics.

     
  • feedwordpress 17:00:14 on 2017/04/03 Permalink
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    Joan’s Greatest Administrative Secrets Revealed! 

    Joan_BurgeWelcome to April. Wow, where is the time going?

    April is one of my favorite months because, here at Office Dynamics, we get to celebrate the wonderful accomplishments of those in the administrative profession! In case you are not aware, Administrative Professionals Week is April 24 – 28. But we celebrate the entire month of April. One of the major ways we do that is to host our annual blog-a-thon whereby we post a blog every work day in the month of April. Aside from my blogs, we have several guest bloggers providing amazing information!

    To kick off the celebration, I hosted a webinar yesterday for 5,000+ assistants worldwide whereby I revealed my secrets to success in the profession. I had 29 secrets! I would like to share just a few of them with you. If you would like to hear all of them, you can watch the replay of the live event.

    1. I didn’t always play by the rules. That doesn’t mean I did things that were unethical or illegal. I liked breaking the status quo (and I still love doing that today.) Look at work and situations in a different light. Keep your eyes open for processes that need to be changed or new processes that need to be implemented. Shake things up! One way to stand out is to shake things up in a good way.

    2. Inserted myself into my executive’s world. I didn’t wait for my executives to invite me into their world. When I was an assistant, I would take home the trade journals and periodicals my executive read so I could understand his world and understand the language. While I didn’t read every page, I certainly gained perspective. This is a strategy anyone in any profession can use.

    3. Set healthy boundaries. It is really important to set healthy boundaries in the workplace. If someone is doing something or saying something that is unacceptable to you, then you need to speak up in a professional and assertive manner.

    4. Thirst for knowledge. For some reason, I have always embraced a growth mindset. Since I got out of high school and went right into the workforce, I was hungry to learn in any way possible. I did not go to college by choice and it did not stop me from being successful in my work because I am a sponge.

    I have identified 3 levels of learning.

    1. Peer to peer (Basic, Foundational)—these are the great tips you learn from your peers; the people who are in the same job family as you.
    2. Senior assistants (Advanced)—this is when we learn from people who are in our profession but a level or two above us. When I was new in the profession, I looked to the senior assistants. I watched everything they did and how they acted (good and bad).
    3. Outside of my profession (Master)—this is where you really gain an advantage over others. You have to step outside your narrow world and learn from subject matter experts. There are millions of them! Some of my favorite people are Daren Hardy, Brian Tracy, Tony Robbins, and Simon Sinek.

    With my thirst for knowledge, I was willing to invest in myself. Thousands of employees tell me they can’t attend training because their company won’t pay for it. That is short-term thinking and it makes me sad because it tells me that an individual doesn’t think enough of themselves to invest in their own education. As Brian Tracy says, “Investing in yourself is the best investment you will ever make.” I agree 100%. When you invest in yourself, you will take what you learn with you the rest of your life. And no one can ever take it away from you!

    5. Always took my administrative career seriously from early on and saw it as a profession. This is important for all assistants, managers and coworkers to remember the administrative profession is a true profession! These are the people who run the lives of top executives. These are the individuals who put up with all the stuff every day, put themselves second and third on the list, manage a multitude of responsibilities, make their executives look good, and are confidantes. They should be treated with courtesy and respect.

    If you are an assistant reading this, I hope you have a fabulous month! Please sign up for the Blog-a-thon by subscribing to the blog in the upper right corner and you will automatically receive the daily post in your inbox. Comment on the blogs and share them so you can be entered to win prizes all month long.

    If you are not an assistant and you’re reading this, please be sure to sincerely recognize the administrative support professionals in your organization. And remember to not ask your assistant to order her own flowers; which by the way, assistants don’t just want flowers and lunches. They want a long-lasting gift. If you are looking for ideas, go to the Office Dynamics Success Store.

    Happy April everyone!

    This blog is part of our 2017 Blog-A-Thon. Please leave a comment or share the blog for your chance to win one of our amazing giveaways! The more blogs you comment on and share, the more chances you have to win. If you’d like to learn more about our Blog-A-Thon you can do so here. Hint: Subscribe to our blog in the upper right-hand corner so you never miss a blog.

    The post Joan’s Greatest Administrative Secrets Revealed! appeared first on Office Dynamics.

     
  • feedwordpress 13:30:00 on 2017/03/29 Permalink
    Tags: , , , Professional Image,   

    Is It Ever Too Late to Change Your Personal Brand? 

    Personal branding is a topic I’m personally passionate about, and one that’s very relevant in today’s business world—especially for assistants. Your role requires a certain professional presence after all. You need others to respect you and view you as a valuable contributor. Without the power of a positive personal brand, it’s much harder to get things done, influence others, and achieve success.

    Many people wonder if it’s ever too late to change your personal brand. Here’s the good news: No, in my opinion, it’s never too late. However, (here’s the bad news) it’s a process that takes significant effort and time.

    You see, branding is all about perceptions. Jeff Bezos, founder of Amazon, once said that your personal brand is “what people say about you when you’re not in the room.” In short, it’s about how others perceive you, which ultimately impacts how they treat you and the opportunities they afford you now and in the future.

    We all know that perceptions can be inaccurate. People can see you one way when, in reality, you’re actually something entirely different. Once they have an idea in their mind, it’s hard to shake—but not impossible.

    Think of a business that has undergone a major rebranding in the past. Perhaps they wanted to appeal to a new audience or shake a bad reputation. Any company that has ever rebranded knows how difficult it can be. Still, sometimes it simply has to be done.

    I once worked with an assistant who had struggled enormously in the role for about a year before she finally broke through and gained confidence in her abilities. But by then, people already had an image of who she was. They viewed her as incompetent and ineffective—regardless of the fact that she was doing quite well presently. As a result, she found that her authority was constantly undermined, her requests sidelined, and her interactions full of condescension.

    She had a major project ahead of her to revise her personal brand. To do it, I recommended a three-step process. If you’re struggling with a brand that doesn’t serve you, this is the same process you should follow.

    Acknowledge It
    Start by acknowledging to yourself that you have a branding problem. If there were specific situations or actions that led up to this, spend some time evaluating your part in things.

    It may also be useful to discuss the situation with others too. For example, the assistant I worked with spoke to her manager and said something like this: “I realize that I struggled for a while when I was first getting my feet wet here. I’m feeling much more confident these days.”

    Her manager was happy to hear this and said that he had, indeed, noticed her progress.

    Sometimes, I think people are afraid of publicly acknowledging their past struggles. But when you do so from hindsight, you can often help others see how far you’ve come. You can snap them out of their pattern of thinking and help them re-evaluate what they’re seeing now.

    Behave Differently
    Remember that actions speak louder than words. If you want to be treated differently, you have to behave differently.

    If your personal brand is that you’re frantic and disorganized, you have to stop that behavior before anyone will stop thinking of you that way. You can’t simply say, “Oh, that was the old me!” and expect others to believe you. You have to develop new, positive behaviors that project your new, positive brand.

    Be Consistent
    Above all, you have to be consistent in your new behaviors. Doing something different once in a while is not enough to change perceptions.

    If you want to upgrade your personal brand by elevating your wardrobe, for example, you can’t wear your nice suit on Monday and then bust out the jeans on Tuesday. People have short memories. It’s better to choose a brand you can commit to and stick it out.

    Finally, it’s worthwhile noting that, once you have a personal brand that you believe serves you well in the workplace, you must do everything in your power to protect it. It’s much easier to keep a positive brand than to repair a damaged brand.


    Chrissy Scivicque is a career coach and corporate trainer who believes that work can be a nourishing, enriching part of the life experience. Her website, EatYourCareer.com, is devoted to that mission. You’re invited to join the FREE Eat Your Career Resource Library where you’ll gain immediate access to dozens of tools to advance your professional skills and achieve career fulfillment.

    administrative_assistant_conference

    The post Is It Ever Too Late to Change Your Personal Brand? appeared first on Office Dynamics.

     
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