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  • feedwordpress 18:00:39 on 2019/01/24 Permalink
    Tags: , , , Professional Image,   

    Executive Assistants That Want To Go Above And Beyond But How? – Ask an Admin 

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    Welcome to another question for Ask an Admin. This is where the administrative assistant and executive assistant can submit any question they have and their peers will answer the question based on their previous experience. We believe that there are many different ways to approach problems, difficult tasks, and situations so we thought this would be a great way to provide you a place to share your input as well as receive input from others. So, executive assistants and administrative assistants from around the world, let’s help each other out!


    This week Chris B. asks:

    I am in an office of approximately 300 and there are 5 admins.  I am the only one who arrives early every day and works the full day.  I am the only one who looks at the bigger office picture and ensures meeting rooms are cleaned/ready; supplies (like copy paper) are always available; know how to handle unexpected guests and vendors; and a variety of other office manager-type things that come up in a standard day.  However, I am not the office manager but a peer to the other admins.  I am consistent and reliable and there – so a lot of things come my way that belong on their desks.  For example, if one of their teams has a meeting at the start of the day, I’m the only one there early and I will get pulled in to take care of the room and technology set-up, have to answer the door and guide guests, get catering/coffee set-up, make last-minute copies or edits, etc.  Their leaders are comfortable relying on me to ensure things are done with professionalism.    Besides feeling taken advantage of and recognizing there is a big disparity between what is now expected from me versus peers – what is the best way to have this discussion with my leader?  I do not want to disparage my peers, nor diminish their work, however, I do want this to be seen as a differentiator between me and the others.  Basically, how do I get seen as providing an exceptional level of service above and beyond my peers without calling them out or making it seem like a complaint?



    Wow. That is a tough one. How does an executive assistant, who is already going above and beyond get noticed by the higher level employees without calling out their peers? Well, Office Dynamics friends and family, let’s help Chris B. out! What can Chris do?


    ATTENTION: If you’ve submitted your response on our Ask an Admin blog post, please be patient to see your response and other responses. We have to manually approve them to prevent spammers and profanity. If you do not see your response right away, please give it time and revisit. We apologize for this but this is the best way we can keep YOUR blog clean! Thank you, everyone!



    About Ask an Admin:

    Ask an Admin will be a weekly post on our blog that presents a question that you or a fellow administrative professional submitted to us. We will choose one question per week and post it on our blog.

    If you have a question that you would like to submit, please send it to officedynamics.aaa@gmail.com and include the name you would like us to use.

    If you want to subscribe to our blog so you don’t miss any posts, please visit https://officedynamics.com/blog/ and subscribe in the right-hand column.


    Classes Available for Registration


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    The post Executive Assistants That Want To Go Above And Beyond But How? – Ask an Admin appeared first on Office Dynamics.

  • feedwordpress 16:30:20 on 2019/01/04 Permalink
    Tags: , , Professional Image,   

    Reviewing Your Administrative Career 

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    Have you created your own career portfolio or read about how to create one? If you attended the 25th Annual Conference for Administrative Excellence you had the opportunity to attend a career portfolio breakout session with Joan Burge and create a beginner’s copy of your own. Joan’s article, “Demonstrating Yourself & Selling Your Worth” details the entire process.

    I personally learned a lot from that breakout session. Having one binder or online file of past performance evaluations, thank you notes and emails from coworkers, clients, etc., a copy of your resume, examples of projects completed such as forms, spreadsheets, graphs, etc. is very beneficial. When I returned home from the conference, I polished up my portfolio and will continue to add to it.

    One personal detail I started to focus on was my career review, which I see as an extension of the career portfolio; not only reviewing my past year or two at my current position but looking back on my entire career.

    Questions to ask when reviewing your career:

    • What top three tasks or responsibilities did I most enjoy about each career choice?
    • What responsibilities did I use the most and currently feel the most comfortable with?
    • What do I miss most about past positions that I do not do in my current position?
    • Can I incorporate anything from my past to my current position?
    • Are there processes or procedures from my past that I can currently use to save time?
    • What one tip or process from my past managers can I discuss further with my current manager?

    Answering those questions can help you set goals, help you focus on what areas you could learn more about, hone in on certain time-saving skills you may not currently be using, but feel familiar with, incorporate tasks into your current position that highlight your skills and could make your current position more productive.

    Focusing on sharing your skills with your current employer can not only make you more productive but also help you better create a position that you enjoy. Reviewing your career experience encourages you to bring your skills and experience to your current employer and helps you create a definition of career purpose. When you work with intention and incorporate the relevant pieces of your past career(s) into your current career choice your dedication and proactiveness will shine through in the tasks you complete.

    Pride in your work and recognizing the skills you have worked hard to learn help create a job you truly enjoy and want to be a part of. You were hired for a reason…remind them (and yourself) why with a career portfolio and by reviewing your career.

    As a reminder from the blog post – Avoid Burnout by Creating Your Own Utopia, “The company, career field, and position you choose needs your uniqueness. Confidently acknowledge your experience as a valuable asset. Continue to learn through professional and personal development to create an environment you choose to work in.” Maybe it’s time to review your career…

    Please share your tips and review highlights in the comments section!


    Dana Buchanan is a 20 plus year professional assistant with a passion for writing and offers a unique and professional perspective to projects and brainstorming sessions! She enjoys helping others discover key steps toward their career focus, job search, or self-employment exploration by creating or editing resumes, researching a particular type of job search, discovering business ideas and the action needed to succeed and loves sharing interviewing tips! Dana is also available to speak to small groups.

    You can read and follow Dana’s blogs at Success Encourager.

    The post Reviewing Your Administrative Career appeared first on Office Dynamics.

  • feedwordpress 21:00:38 on 2018/12/12 Permalink
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    Joan’s Naughty and Nice List for Assistants 

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    During a Facebook Live event Joan Burge, Founder and CEO of Office Dynamics International, had discussed her Naughty and Nice List for Assistants. This discussion highlighted many great things that can be practiced in the office as well as actions that should be avoided. In the middle of the live stream, Joan asked the viewers to give her some examples of naughty behavior practiced in the office as well as some nice behaviors.

    Be sure to watch the video for some great, funny, and “oh my gosh” kind of answers.  Special guest appearance by Melia!


    And here is Joan’s list!


    • Not adequately preparing your executive for a trip
    • Gossip about your peers (or anyone else)
    • Take on too much work
    • Multi-task
    • Bring your bad attitude to work
    • Not be a team player
    • Withhold information from others
    • Be stagnant in your growth or education
    • Text or read messages while others are talking to you
    • Ignore signals that you are under too much stress
    • Intentionally not give your boss an important message
    • Spike your boss’s coffee



    • Give your best every day
    • Be patient with others
    • Care about your executive’s success
    • Take the initiative
    • Remind your executive of important meetings
    • Share your knowledge with your peers
    • Be a leader
    • Champion a cause
    • Make time for yourself
    • Make others look good
    • Listen to others when your opinions are different
    • Be organized and ready for your day
    • Gather a group of your peers for a mini training session
    • Let your executive know that you appreciate him or her
    • Give yourself a BIG pat on the back at the end of the day!


    ©Copyright Office Dynamics International 2018.

    The post Joan’s Naughty and Nice List for Assistants appeared first on Office Dynamics.

  • feedwordpress 17:30:08 on 2018/11/10 Permalink
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    6 Free Training Sources for Administrative and Executive Assistants 

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    It is no secret that Joan Burge and the Office Dynamics team believes in continuous education and training so we wanted to provide you with several resources that give you access to free education and training.


    Educational Video Library

    Office Dynamics has a library of over 60 educational videos for administrative professionals. You’ll gain access to past webinar recordings as well as the 26 Weeks to Administrative Excellence, Now is the Time, Adminology, and Reality Check courses.



    Office Dynamics Blog

    The Office Dynamics Blog is a collection of over 1,000 blogs by Joan Burge, Office Dynamics staff, Guest Bloggers, and close trusted affiliates of Office Dynamics. This gold mine of knowledge is constantly updated with new blogs that cover topics related directly to Administrative and Executive Assistants




    With over 300 videos, our YouTube channel is the largest collection of training and educational content that Office Dynamics has to offer. We’ve posted past webinars, trainings, Facebook Fridays, and more! Be sure to subscribe so you get the latest in training and education.



    Office Dynamics Webinars

    Our webinars provide convenient, cost-effective professional development for the modern administrative professional. Relax in the comfort of your home or office while learning directly from Joan Burge, founder, and CEO of Office Dynamics. Our webinars address the most pressing issues facing administrative assistants and their executives, resulting in enhanced workplace performance and true “Administrative Excellence.”



    Monday Motivators

    There’s no better way to jump-start your week than with a motivating, thought-provoking, energizing message from the Founder and CEO of Office Dynamics, Joan Burge.

    Every Monday Joan writes a weekly note offering practical ways to create a new mindset, change behaviors, develop positive relationships, and thrive in the workplace with energy, effectiveness, and excellence.



    Articles Related to the Administrative Profession 

    Turbocharge your career with different articles written by Joan Burge. Joan is an accomplished author and writer of multiple books, including an Amazon Best Seller, Who Took My Pen…Again?, her newest book, Joan’s Greatest Administrative Secrets Revealed, 15 lengthy educational workbooks; nearly 1,000 blog posts; more than 300 articles, and has been published in more than 100 trade journals, e-zines, magazines, and newsletters.



    Look out for the next blog post that highlights our close affiliates, friends, and everything they have to offer!

    The post 6 Free Training Sources for Administrative and Executive Assistants appeared first on Office Dynamics.

  • feedwordpress 15:50:47 on 2018/09/10 Permalink
    Tags: , Professional Image   

    5 Ways to Take Charge of Your Career 

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    5 Ways to Take Charge of Your Career

    1. Think like an entrepreneur. See yourself as President of You, Inc. Don’t just think of yourself as working for someone else. Learn to take responsibility and be accountable for your work environment. Be a catalyst in making good things happen around you.
    2. See teams everywhere. See people in other departments as part of the bigger team. A business should be a constellation of talent. As each person becomes better at what he or she does and shares successes with colleagues, each department becomes stronger. As each department becomes more effective, the entire organization excels.
    3. Be a problem solver. In the new work environment, you have to tackle problems inside and outside your immediate area. When you see a problem, take ownership. Think of several solutions, evaluate possible outcomes, select one and move forward.
    4. Take risks. When you take a risk, the outcome is not always guaranteed. But if you never take a risk, or push your limits, you will never know your true potential.
    5. Seek feedback. All of us have “blind spots.” Encourage feedback from your manager, colleagues, customers, and others who interact with you regularly. Once you receive their feedback, work on a plan for improvement.



    Register for the 25th Annual Conference For Administrative Excellence

    The post 5 Ways to Take Charge of Your Career appeared first on Office Dynamics.

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