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  • feedwordpress 20:00:25 on 2018/05/04 Permalink
    Tags: , admin skills, , , delegate, efficiency, organization systems, , , , professional development, , , ,   

    9 Ways to Improve Your Organization Skills 

    delegate_work

    Organization skills are the one thing most successful business owners have in common.

    Without the ability to organize your work and your resources, you could be twisting in the wind in no time. You may have been able to muddle along back in the day, but in today’s competitive environment, you need to work any advantage in your favor.

    Fortunately, there are at least 9 ways to improve your organization skills without too much effort on your part.

    Be proactive

    be proactive

    Most people take the work one day at a time, coming in ready to take on whatever happens. However, that means you are reacting to a situation rather than preparing for it in advance. The best way to make the most of your day is to prepare for it in advance. Know what you need to do for the next day and make preparations for them before you leave for the day. This not only takes the guesswork out of your workday, it might even give you some insights or ideas of how to do the work better.

    Make a list

    Part of being proactive is making a list of all the things you need to do for each day. The benefits f this is of course so you don’t forget anything. An added bonus to making a list is crossing it out. It gives you not only a concrete way to keep track of the tasks you need to do, but it motivates you to keep doing it because it gives you such a sense of satisfaction and accomplishing crossing each item on your list. This is putting all your ducks in a row, and you shoot them down one by one, metaphorically speaking.

    Make a schedule

    At the same time you are planning the day and making your list of tasks, you should make a schedule, giving each task a prescribed time to do each one. You can ensure you meet all your deadlines, and nothing is left by the wayside.

    Be an early bird

    office early bird

    You are more likely to get more things done, and in time, if you start early. Of course, this should reflect on the work schedule you make, but getting started early also means there are other things you can do to keep you on your toes, such as daily exercise and a good breakfast. Starting early also means you avoid stress by having plenty of time to get to work and do anything else you need to do.

    Establish a filing system

    Most of your files are probably going to be digital, but you still need to know where everything you need is stored. Looking for lost files will take up as much of your time as looking for misplaced items. You need to make sure all your files are in its proper place. You should also have a master document of all your files, and the location of those files.

    Make the most of your prime time

    Everybody has a certain time of the day when they are most productive. Some work better early in the morning, while others work best in the evening. You should schedule all your most demanding or challenging work during this time. Of course, if your business involves meeting with other people, you need to coordinate your prime time with theirs.

    Minimize interruptions

    You may think it is obvious, but you waste a lot of time dealing with interruptions to your work. This is why it is important to make a schedule. Follow the schedule and avoid distractions as much as possible. Turn off your mobile phone, close the door to your office, and avoid useless meetings. If you travel frequently, you should travel in as comfortable surroundings as you can so you can do work.

    Learn to delegate

    learn to delegate

    You might think you are saving money by doing everything yourself. The fact is, you can save a considerable amount of time and effort by delegating tasks to the right people and focusing on core activities that will make you money. Bookkeeping, web administration, content creation, and marketing are just some areas you should outsource to professionals like Scholar Advisor for example.

    Organize your workplace

    Whether you work alone, or you have employees, you want to arrange your work area so you can be more efficient. You can minimize the time and effort it takes to get things done. Even putting the photocopier next to where you keep your paper supplies can help save a few steps and trips that ultimately increase your productivity, and that of your employees.

    Organization skills are crucial to the success of any business. Some people are naturally organized, but you even if you aren’t, you can develop them. These 9 ways can help you improve your organization skills in practical and workable ways.

    Image Credits:
    Team Silhouettes https://pixabay.com/en/team-silhouettes-personal-965093/
    Early Bird https://pixabay.com/en/grouse-sunrise-scotland-birding-1107407/
    Team Spirit https://pixabay.com/en/businessman-team-spirit-teamwork-1492563/

     

    We want to hear from you, what are your favorite tips for better organization? Share some of your organization skills, tips and tricks in the comments below.

     

    Stacey Marone is a freelance writer and adviser who helps individuals and organizations get better results in leadership and time-management. In her free time, she also does volunteer work and organizes activities for children. Her passions involve painting, reading, and writing. You can follow her on twitter.

     

    wca_washington_chicago

     

    The post 9 Ways to Improve Your Organization Skills appeared first on Office Dynamics.

     
  • feedwordpress 15:48:09 on 2017/04/27 Permalink
    Tags: Accelerate, , , , professional development, Sales Performance,   

    What Stands Between You and Your Greatness? 

    Lolly Daskal, a leadership executive coach who works with many Fortune 500 CEOs, speaker, and author of the great new book, The Leadership Gap: What Gets Between You and Your Greatness, joins me on this episode of #Accelerate!

    CLICK TO LISTEN

    KEY TAKEAWAYS

    [2:02] Lolly talks about the greatness within each person. At certain moments it is felt, when the body is energetic, the mind is in flow, and life is in synch.

    [5:24] Daniel Pink says, everybody leads. Lolly says, own your leadership — how you impact others, regardless of your title or position — and take responsibility for it.

    [6:48] Lolly gives her definition of greatness. It’s about being confident of abilities, loyal, and trustworthy. It has the characteristics of what it means to be successful. She discusses a code of conduct based on core principles.
    [8:30] Lolly noticed that her clients complained of seven issues, or human weaknesses. Lolly calls them gaps, that come out when we are stressed. She identifies archetypes, as taught by Carl Jung, pairing them against opposing gaps.

    [12:31] If we’re no longer able to change a situation, we have to change ourselves. Lolly uses the acronym RETHINK for the seven archetypes and personas in her book. Rebel, Explorer, Truth Teller, Hero, Inventor, Navigator, and Knight.

    [13:39] Lolly asks clients to consider themselves a work in progress. Without progress there is no growth. True leadership means transformation. What did you learn today, so you can be better tomorrow? Nothing stands still.

    [14:39] Surround yourself with people smarter than you, so you can learn. Lolly has read a book a day for 27 years, so she can always learn something new. (She skims and retains it.)

    [16:48] All of us have all the archetypes within us, and they show up in different kinds of ways, as needed by the situation.

    [21:56] Clients ask how they can be at the top of their game. Lolly redirects them toward knowing who they are, rather than how they should do things. People tap into who you are, and that’s how they align with you. People buy from who you are.

    [24:40] Lolly explains the gap. The Rebel, driven by confidence, has a gap, the Impostor, driven by doubt. Do you want to stand in greatness, which is finding confidence, or do you want to lead with self-doubt? She explains luck is being prepared.

    [27:35] Perfection is not real. Lolly substitutes excellence for perfection, by bringing excellence to everything she does. Bringing the best you have, is good enough.

    [29:45] Two final thoughts from Lolly: read The Leadership Gap, and get a coach who will ask you questions, to go deeper.

    Click to tweet: Know your gaps, and stand in your greatness, with @LollyDaskal now on #accelerate! https://www.lollydaskal.com/leadership/what-stands-between-you-and-your-greatness/

    More about Lolly Daskal.

    What words of wisdom do you live by?
    I don’t compare myself to anybody else, and if I’m going to be measuring myself, about who I need to be, it has to come from within.

    Greatness lies within everyone; we just have to choose it. It’s a destiny that is our choice, and we have to tap into it.

    Contact Lolly Daskal.

    Book Website: TheLeadershipGapBook.com

    Website: LollyDaskal.com

    Twitter: @LollyDaskal

    LinkedIn: Lolly Daskal

    The post What Stands Between You and Your Greatness? appeared first on Lolly Daskal.

     
  • feedwordpress 09:42:56 on 2017/01/17 Permalink
    Tags: , , Amanda Wilks, , , , changes in the workplace, difficult circumstances, , professional development, , , workplace changes, workplace effectiveness   

    Five Ways to Deal with Workplace Changes Positively 

    workplaces changes

     

    Article contribution by Amanda Wilks

    Change in the workplace is often very difficult to embrace. It may not be readily apparent to employees why the alterations and adjustments are being made. When they have to deal with workplace changes, it can become the perfect source of employee complaints and disgruntled comments.

    These can be anything from a switch in employee health insurance to a total company shakedown. Whatever the case, there are methods to make this as positive and as painless as possible to handle.

    1.      Support Management

    It can be extremely challenging to deal with workplace changes and support an issue that you don’t know very much about or don’t believe in. Approach your supervisor and let them know that you are on board, and ask if there is anything you can do to help. Ask questions about the process so that you can get more of a feel for the objectives of the changes.

    Speak only positive thoughts and feelings when around other employees and management, so you don’t get pulled into a very negative rumor and gossip mill. Some domains, in particular, will feature many changes. If you have a job in the food industry, for example, know that change is very often the norm in this ever-evolving field.

    2.      Think Outside the Box

    The reasoning for the change may not be readily apparent, so take a step back and look at the situation from all angles. What benefit is this providing? What are the long-term objectives? Who is behind all of the new policies? How long will this transformation take? Looking at the changes from management’s viewpoint may make all the difference in your attitude and your actions.

    3.      Set an Example

    While other employees may be resisting the implementation of these changes, be the change your superiors want you to be by enthusiastically plunging into the new regimen. This may make you very unpopular with your co-workers, but others may see the logic in what you are doing and follow suit.

    Further down the road, it may make the difference between being asked to stay on as an employee or being fired or laid off.

    4.      Make Suggestions

    Change is difficult for everyone, even those at the top. If you can see an area where a simple tweak can make it even more effective, tactfully point it out to your superiors. It is all probably very new to them as well, and they may welcome any input that causes the new order to be more productive, efficient, and positively received.

    Often, change comes about so quickly that every last detail is not yet completely thought out, so any input or suggestions are usually very well received.

    5.      Ask Questions

    Asking questions about the changes may quell many fears. Sometimes management automatically assumes that the rest of the personnel is well aware of the reasoning behind the moves. Be very tactful and sincere with any inquiries that you make. Relay any helpful information back to other concerned employees, or if you feel comfortable enough with your superiors, ask for an informational meeting where everyone can ask pertinent questions and voice their opinions.

    Often it is a fear of the unknown that paralyzes company personnel. Encouraging all to be forthright and honest about the situation can assist in improving morale and the general atmosphere. Communication is always key, no matter the circumstances.

    The outcome of the new regimen may take months or even years to come to fruition. Stay focused on your career, go the extra mile, and pay close attention to the outcomes of the changes. Realize that sometimes management may make a wrong call or mistakes in their judgments, and if the new rules do not work out, the business may revert to the old procedures and dynamics.

    Change from a business perspective is usually to increase production, service quality, produce a new or altered product, generate more income, or lessen costs. An employee with the foresight to understand that the business does have everyone’s best interests in mind will go far in becoming an exemplary, dependable, and long-term staff member.

    Following the above suggestions will portray you and your fellow staff as team players who are willing to deal with workplace changes and stick with the company through thick and thin. The ultimate success of the adjustments or revisions will depend on the cooperation of all employees.

    Image source: 1

    The post Five Ways to Deal with Workplace Changes Positively appeared first on Office Dynamics.

     
  • feedwordpress 09:12:59 on 2017/01/12 Permalink
    Tags: , , administrative conference, , , , , , get the most out of your conference, goals for upcoming conference, learning event, learning programs, , overwhelm, professional development, , ,   

    How to Get the Most Out of Your Upcoming Administrative Conference 

    overwhelm

    Next week I’ll be attending a large conference in Las Vegas to further my education. Today, my head is swarming after reading through what seemed like a never-ending website, each page loaded with tons of information. This is a training-industry conference and is one of the big ones. This is the first time I am attending this particular training industry event which is mostly focused on learning technologies. But it’s not that simple. It is a massive arena.

    I wanted to plan which sessions I want to attend. Quite honestly, I feel more confused than ever. On the first day alone, there are 70 sessions to choose from. Yikes, I only have 7 hours at the conference including lunch, exhibit halls and breaks. How am I supposed to choose? The second day of the conference offers 65 sessions. Really? How can any one person make a decision as to which sessions are the best?

    And to top it off, to figure out which sessions I want to attend, I have to click on each session title to learn about the session. Do you realize how time-consuming that is for me? So after almost 2 hours of reading and barely touching the surface, I am somewhat frustrated and my brain is saturated. I’m definitely on overload.

    This experience got me thinking about our own administrative conference we hold each fall and the attendee experience.

    I now understand why administrative and executive assistants have raved about the intimacy of the Office Dynamics Conference for Administrative Excellence. Aside from the less than 500 attendees, past attendees have told us they love that we do not offer concurrent sessions or when we do host concurrent session, we offer only 3 at a time.

    Whether you’re attending a large or small event this year to continue your administrative learning, take these three tips into consideration and make them part of your planning process.

    4 Tips to Get the Most Out of Your Upcoming Administrative Conference:

    1. Have a goal in mind for the learning event. Think about why you are attending this event. Are there specific learning objectives you wish to accomplish? New skills you want to acquire? New technologies you want to learn about and begin to implement?
    2. Take in the information bit-by-bit. If you’re attending a large event, you don’t need to attend everything that is being offered. It’s simply not possible. Allow yourself to soak in the offerings and choose what’s best for you and the goal you selected for yourself (tip 1).
    3. Use the tools offered to get to know attendees before, during and after the program. Follow the event hashtag, use it. Ask questions and introduce yourself to people who are also attending. Networking doesn’t only happen at the live event, it also happens before and after the event, so take advantage of that.
    4. Write your goal(s) for the event down on an “Action Log” for the event. During the event, begin to create your plan of action. What are the obstacles you will face when you return to the office, what are the steps you need to take and in what order? What are the resources you’ll need?

    As I’ve been mapping out my own upcoming conference experience, I am reminded that more is not always better. Thousands of participants do not always make for great networking. In fact, it makes bonding and creating long-lasting relationships even more difficult. Hundreds of concurrent sessions are not always better. So many options often cause stress and frustration. Targeted topics around a key theme increase the chances of behavior change. These are just some of the things that make our administrative conference unique from other administrative conferences.

    I’d like to hear from you. What are the methods you implement for a successful learning experience when attending any administrative conference or training workshop?

    The post How to Get the Most Out of Your Upcoming Administrative Conference appeared first on Office Dynamics.

     
  • feedwordpress 00:21:33 on 2017/01/11 Permalink
    Tags: , , , accelerated assistant, , , , , , , goal setting for assistants, , professional development, professional development plan, , smart goals, , ,   

    The Accelerated Assistant Webinar Replay and Conference for Assistants 

    In our free webinar program, The Accelerated Assistant, we shared more about this year’s upcoming theme for our administrative assistant conference held every fall. The workplace is accelerating faster than anyone ever thought possible. Every day, we absorb more information, connect with more people, and utilize more technology than our ancestors did in their entire lives. In the coming year, we’ll experience more in a single day than we did in two days in the previous year. That is just the pace of modern life.

    We invite you to tune into the free replay of this webinar because an attendee you will learn:

    • The 7 key areas we need to accelerate and what that really means.
    • How to control the rate of acceleration (and why you have to take responsibility!).
    • Useful strategies for managing approaching “curves” in the road ahead.
    • The many ways in which your role is similar to that of a race car driver. (Hint: It’s a cool analogy that really works!)
    • Why slowing down is a counterintuitive but effective strategy for managing acceleration–and when you should do it.

    Watch the Webinar Replay: The Accelerated Assistant

    The Accelerated Assistant, conference for assistants

    Important Webinar Resources

    Other resources mentioned during the webinar

    • The Compound Effect, Darren Hardy

     

    Special Offer (Time Sensitive) – Join our conference for assistants this October!

    For a limited time, we are offering bonus items with your event registration. No coupon code necessary. When you register you will be sent access to the following programs. Early Bird seats are available at $100 off for a limited time. Regular price is $1,595.

     

    We hope to see you there!

    The post The Accelerated Assistant Webinar Replay and Conference for Assistants appeared first on Office Dynamics.

     
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