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  • feedwordpress 17:07:03 on 2018/02/20 Permalink
    Tags: , , , productivity   

    Your Administrative Assistant Is Your Greatest Asset 

    Your_Greatest_Asset_Is_Your_assistant

    Your assistant is your greatest asset, or will be after you read this.

    In today’s fast-paced corporate world, many managers rely on the newest technology to help their company grow. Between e-mail, virtual assistants, smartphones, high-speed Internet connections and a host of other technological marvels, they mistakenly believe they are more independent than ever—making their own travel plans, managing their own Inbox, sending their own letters and scheduling their own meetings. In reality, however, these so-called independent managers have lost sight of the one asset that can truly impact the company’s bottom line: an empowered administrative assistant.

    Unfortunately many assistants (also known as administrative professionals) are not taken seriously. In order to make the most of your administrative professional and advance your company’s mission, you need to treat your assistant like a partner and develop their skills on a daily basis. Only then will they have the know-how and confidence to make decisions and take charge of challenges that arise during the day.

    Related: Assistants Speak Out, Their Biggest Struggles In Partnering With Their Executive

    Following are the top 4 ways to foster growth in your partnership with your assistant.

    1. Have regular meetings. Conducting daily or weekly meetings allows your assistant to gain a broader perspective of your company’s goals and what is currently going on in the organization. Attending these meetings also keeps your assistant abreast of upcoming projects and the status of existing ones. Armed with this knowledge he or she can intelligently answer questions for clients, follow-up on action items, monitor the progress of upcoming projects and also remind you of important tasks.
    2. Provide continual and constructive feedback. Many managers and executives neglect to give their assistant any kind of feedback—positive or negative. While they may be able to critique a specific project the person worked on, they’re hesitant to give an individual the praise or correction needed. If you want your assistant to grow professionally, you need to let her or him know how their performance rates with you.
    3. Be a mentor. While you may have an abundance of company information, such as brochures, web site content and catalogs, your assistant ultimately looks to you to teach her or him about the organization and business in general. You can help by mentoring on a regular basis. For example, when you make a decision, explain to your assistant why and how you came to your decision.
    4. Establish goals and state your expectations. Your administrative professional truly wants to help you look good. It’s difficult for this person to meet your expectations when you don’t clearly communicate them. To make your administrative assistant a greater asset to your business, clearly state what needs to be accomplished and why.

    No matter how advanced your office becomes, your administrative assistant will always prove to be your greatest asset. When you encourage your assistant to become a true work partner, you will become more productive.

    Joan Burge

    Underneath_It_All_assistantThis article is an excerpt from the book, Underneath It All: Postgraduate Level Revelations Lift Administrative Assistants to New Heights. Authored by Joan Burge, Founder & CEO, Office Dynamics International

    Related: Executives and Assistants Are Struggling Today

     

    EA_Guide_Store_Banner_assistant

    The post Your Administrative Assistant Is Your Greatest Asset appeared first on Office Dynamics.

     
  • feedwordpress 18:44:09 on 2018/02/19 Permalink
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    Meetings, Meetings, and More Meetings 

    Meeting_Tips

    I bet that like many people you thought meetings would go by the wayside because of technology or at least there would be fewer meetings. Not true! The reasons meetings
    have increased are due in part to the rise in teams and requisite team meetings and technology such as video-conferencing accommodating slashed travel budgets.

    Approximately 11 million meetings occur in the U.S. each day! Meetings are essential to an organization’s success yet all experts agree that the main reason meetings are such a waste is because no one really prepares for them and that some may be unnecessary.

    I would like to give you some tips as you prepare for meetings this week. Feel free to share these with people in your department or peers.

    • Identify the objective for your meeting. If you do not have a clear objective, then there is no sense holding a meeting.
    • Distribute an agenda to participants before the meeting. Participants should come prepared for their meeting. Without enough notice, participants cannot adequately prepare to be a contributor.
    • Participants should know what is expected of them prior to a meeting. Be as clear as possible with expectations.
    • Often, I hear people are invited to meetings and they do not even need to attend. Limit attendance to only those individuals who truly need to be involved.
    • Set time limits for the meeting and each topic to be covered. When attending meetings, it is easy for people to get off track. This is not necessarily a bad thing and can generate great discussion. On the other hand, the meeting leader wants to ensure everything that is important gets covered in the meeting.
    • Distribute materials in advance. Again, you want participants to be prepared as best they can. Springing something on attendees during the meeting is not good use of time. Give attendees as much of a heads up as possible.

    One phase of meetings that often gets forgotten is the post-meeting stage. So here are some ideas for you.

    • Confirm tasks assigned to attendees and deadline dates.
    • Send thank you notes.
    • Transfer action items to follow-up lists, calendars, and “to-do” folder.
    • Send recap of meeting or minutes.
    • Update your calendar with future meeting dates.
    • Send necessary information to non-attendees or tell alternate’s team leader.
    • Get feedback from attendees.
    • Make note of “personal lessons learned.”

    I hope these ideas are helpful as you go through your week and weeks ahead. If you want to dig deep into meeting planning and execution, I’m hosting a live e-course Tuesday, February 20 at 10:00 am PT.

    Wishing you an amazing week.

    Joan Burge

    The post Meetings, Meetings, and More Meetings appeared first on Office Dynamics.

     
  • feedwordpress 22:51:01 on 2018/01/15 Permalink
    Tags: , productivity, ,   

    What’s Your One Word Mantra for 2018? 

    MantraIt’s amazing the power one word can have! It was proven to me January of 2017, I decided instead of writing a bunch of goals, I would select one word to be the overarching umbrella of everything I wanted to achieve in 2017. My word was “abundance.” I scribbled this in big letters on an 8 /12 x 11 sheet of paper and then wrote words all around it. Where did I want abundance to show up in my life? Some of my words were: learning, energy, gratitude, business, fun, warmth, generosity, and laughter.

    I posted this in my office at home, which I go in just about every day. So I kept feeding this one word into my subconscious on a regular basis. Amazingly, when you put something in your subconscious, your subconscious works to seek things out in line with what you placed there. It works! This is not the first time I’ve seen this happen in my life. I have purchased homes I wanted, wrote books I envisioned in my head and made vacations become my reality.

    For 2018, my word is “grow.” The words I wrote around “grow” are:

    • Knowledge (I have so much more to learn.)
    • Relationships (I have many awesome relationships and want to expand that area of my life.)
    • Wellness (I am healthy and strong and I want to continue to grow that area. I need to build muscle strength and balance. As we get older, we have to be very careful about balance.)
    • Friendships (I don’t need a ton of friends; I only need a few really great friends. I have a few now and would like to add a few more.)
    • Business relationships (To be successful in business, work, and our careers, we must have a vast network to access.)
    • Love (I want to grow in showing love, care and compassion to others.
    • My gifts! I have been blessed with a special gift that I have been using for 27 years—inspiring others to be their very best. And I have other gifts to uncover. SO DO YOU!
    • Forgiveness (There is always room for improvement in this area.)
    • Family connections (I have a huge, close, wonderful family. Yet there are cousins and relatives I have not stayed in touch with and want to do so. They feed my soul.)
    • Spiritual (My spiritual pillar is very important to me. I definitely need to commit time to this area for reflection, attending service, reading my Bible, and being involved in my wonderful church.

    So, what is your word going to be for 2018? Looking at the big picture of this year, what do you want to happen? What do you want to call forth into your life? If you don’t plan it, then life will throw you wherever it wants. That is not to say your life will be perfect and you won’t hit barriers. But you must set the stage for positivity in your life.

    Facebook Friday—Fast, Five Minutes, Focused, and Fun!

    On Friday, January 12, I started something new called Facebook Friday. I thought it would be great to provide our fans with some words of inspiration as they wrap up their week. Or I may share an “aha” I had for the week or something new I learned by being out in the field.

    My plan is to go live on Fridays around 10:00 am PT just for about 5 minutes. (Unless I’m training, on vacation, or spending special time with my grandkids).

    In closing, you can “bookend your week with me” by reading Monday Motivators to kick off your week and ending your crazy, busy week with me on Facebook Friday to ease into your weekend.

    Take care and make it a great week.

    P.S. If you would like more information like this delivered to your inbox, you’re going to want to Sign Up for Monday Motivators!

    The post What’s Your One Word Mantra for 2018? appeared first on Office Dynamics.

     
  • feedwordpress 16:10:13 on 2017/12/12 Permalink
    Tags: , , productivity   

    10 Myths About Professional Training – Infographic 

    professional_training

    “Have you ever heard someone say that earning a certification won’t make much of a difference in getting a job? Or that most employers won’t pay for off-site professional development courses or seminars? In the following infographic, findcourses.com dives into ten of the most common myths revolving around professional development and training in an attempt to find the truth behind the myths!

    Take a look at the facts and figures below, taken from some of the leading authorities in the world of training, and decide for yourself if there is truth behind these myths or if there are more opportunities for, and benefits to professional development than you thought!”

    10 Myths About Professional Training 10 Myths About Professional Training by findcourses.com

    The post 10 Myths About Professional Training – Infographic appeared first on Office Dynamics.

     
  • feedwordpress 20:36:29 on 2017/09/11 Permalink
    Tags: , , , , productivity,   

    A Collage of Success Tips 

    Success_Live

    I just got back from a great 2 day event called Success Live. Maybe you saw my Facebook post… or not. This event was hosted by Success magazine. I have been reading Success magazine for years and find every issue is packed with valuable information and tons of inspiration! Well, the live event was the same.

    I feel today is an especially important Monday to share these inspirational insights with you as we honor the lives lost on September 11, 2001 and think of the people affected by Hurricane Harvey and Irma this past weekend. In the midst of tragedy, we must never lose hope. If you are reading this Monday Motivator you must be ok so look for ways to uplift others. One way we uplift others is by elevating ourselves. I hope these people inspire you as much as they inspired me.

    From the ever-enthusiastic Brendon Burchard:

    • You must live each day with intention.
    • Refuse to settle. Raise your ambitions.
    • You must invest in your growth.
    • Jump in and face your fears.

    Pastor John Gray was hilariously serious:

    • You have to find your truth.
    • Success is about what we give away.
    • Will my name carry weight after I am gone?
    • Am I doing what I was created to do?

    Keith Ferrazzi said we have to have 3 people who have our back. The way we know someone has our back is they do all 4 of the following:

    • Care.
    • Work hard to make you successful.
    • Tell you the truth.
    • Let you know when you are not being accountable.

    The phenomenal Les Brown, who I have followed for years, always inspires:

    • Only surround yourself with people who are: positive, purposeful, contributors, and productive.
    • The imagination is a preview of what is to come.
    • Tell yourself, “No matter how bad it is, I am going to make it.”
    • Let go of toxic people or you will be dragged.
    • It’s not where you start, it’s where you are going.

    Simon T. Bailey:

    • There will never be a perfect time to become the person you want to be.
    • Rejection can be the greatest gift.
    • What you don’t deal with, will eventually deal with you.
    • Relationships are more important than money. They are the currency of the future.

    Please feel free to share these words in hopes of inspiring others. We need a good dose of hope and optimism.

    conference_for_administrative_professionals

    The post A Collage of Success Tips appeared first on Office Dynamics.

     
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