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  • feedwordpress 16:51:50 on 2017/07/10 Permalink
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    Build Structure out of Chaos (Part 4 of 4 Part Series) 

    administrative_assistant_trainingTo end my 4 part series, I wanted to share my quick list of tips with you. In case you missed the rest of the series, you can read part 1 here, part 2 here and part 3 here. Remember that doing several little things throughout your day can also improve your productivity. You can pick and choose which ones you would like to try. Best of luck.

     

    1. Standardize processes.

    2. Focus on tasks of high value.

    3. Clarify objectives.

    4. Learn to think on paper.

    5. Anticipate upcoming work events or projects.

    6. Avoid backlogs of work by keeping information flowing.

    7. Flexibility leads to control. Use your “to do” list or other tools, but don’t let them control you.

    8. When given a project or task, get all the information you can at once.

    9. Excuse yourself from idle chatter after a few minutes.

    10.When involved in discussions, stick to the issue at hand.

    11.Finish what you start; avoid jumping around (multitasking).

    12.Keep an organized workspace.

     

    I hope you enjoyed this 4 part Series.

    The post Build Structure out of Chaos (Part 4 of 4 Part Series) appeared first on Office Dynamics.

     
  • feedwordpress 13:30:07 on 2017/07/10 Permalink
    Tags: , , , Problem Solving, , ,   

    Build Structure out of Chaos (Part 4 of 4 Part Series) 

    training_for_executive_assistants

    To end my 4 part series, I wanted to share my quick list of tips with you. In case you missed the rest of the series, you can read part 1 here, part 2 here and part 3 here. Remember that doing several little things throughout your day can also improve your productivity. You can pick and choose which ones you would like to try. Best of luck.

    1. Standardize processes.
    2. Focus on tasks of high value.
    3. Clarify objectives.
    4. Learn to think on paper.
    5. Anticipate upcoming work events or projects.
    6. Avoid backlogs of work by keeping information flowing.
    7. Flexibility leads to control. Use your “to do” list or other tools, but don’t let them control you.
    8. When given a project or task, get all the information you can at once.
    9. Excuse yourself from idle chatter after a few minutes.
    10. When involved in discussions, stick to the issue at hand.
    11. Finish what you start; avoid jumping around (multitasking).
    12. Keep an organized workspace.

    I hope you enjoyed this 4 part Series. I hope you continue to enjoy your summer.

    Joan Burge

    This blog was created from our Monday Motivators series. Monday Motivators is a weekly note offering practical ways to create a new mindset, change behaviors, develop positive relationships and thrive in the workplace with energy, effectiveness, and excellence.

    admin_training

    The post Build Structure out of Chaos (Part 4 of 4 Part Series) appeared first on Office Dynamics.

     
  • feedwordpress 13:30:23 on 2017/06/26 Permalink
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    Reducing Information Overload (Part 3 of 4 Part Series) 

    training_for_assistants

    To continue my series on better managing your day and work, today I am focusing on information overload. I’m sure you can relate. If you missed the prior parts of this series, you can read part 1 here and part 2 here.

    There’s just too much information out there! In fact, information processing accounts for half the gross national product—and most of it ends up on paper that someone has to read. You don’t have to fall prey to information overload. You just have to be more selective about the information you choose to take in. Here are five steps to becoming a picky information consumer.

    Step 1: Don’t read everything that comes to you. You simply can’t absorb everything you think you need to know. Once you admit that, you’ll be better able to prioritize, delegate or ignore the information that comes your way.

    Step 2: Assess your information sources. Take some time to decide which action, Web site, report or professional association information that isn’t of the highest quality.

    Step 3: Scan for information. When you open a publication, look through the table of contents first. Scan for topics and article summaries. Choose only articles or reports that you need to read. Don’t waste your time on information just because it’s mildly interesting to you. Stick to what’s important.

    Step 4: Use your highlighter. Once you commit to reading an article, underline any information you want to refer to later. Throw out any article or report where you haven’t highlighted any passages.

    Step 5:  Be an example. If you don’t want to get bogged down by long e-mails or voice messages, keep your own short. Let others know that they should keep their information as concise as possible—and mention it to them nicely when they don’t.

    Wishing you great success applying these steps this week!

    Joan Burge

    This blog was created from our Monday Motivators series. Monday Motivators is a weekly note offering practical ways to create a new mindset, change behaviors, develop positive relationships and thrive in the workplace with energy, effectiveness, and excellence.

    admin_training

    The post Reducing Information Overload (Part 3 of 4 Part Series) appeared first on Office Dynamics.

     
  • feedwordpress 15:30:06 on 2017/06/19 Permalink
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    7 Ways to Get Control of Your Day (Part 2 of 4 Part Series) 

    Get_Control_of_Your_Day

    In case you did not read part 1, I am writing a 4-part series around the topics of managing your day and time. I promise to keep these short and to the point.

    #1: Early in the day, clarify your top 5 priorities for the day. Instead of thinking about the 10 things or more you have to do today, narrow your list to your top 5 priority items that you must get done today. This will help you feel like you have control vs. feeling like you are being controlled by everything that pops up. And at the end of the day, you will feel good about your accomplishments.

    #2: Focus on the task at hand. One way to get things done and off your plate is to stay focused. Stay in the “flow.” This is what makes the difference between those who make great strides in their work and those who just run in circles throughout the day.

    #3: Reducing information overload. I will give you tips on how to do this in next week’s Monday Motivator.

    #4: Ask others for specific deadlines. This helps you prioritize your workload.

    #5: Recognize the time of day you are most productive and tackle the projects that consume the most brain power. For me, I am most productive from 6:00 am – 2:00 pm. At work, if at all possible, I work on the items or projects that consume my greatest cognitive abilities. Then later in the day, I focus on smaller items that don’t consume as much of my brain power. By doing so, I am highly effective and move through my work much faster.

    #6: Establish some quiet time throughout the day. One way to gain control is to just stop. Pause for 5 minutes. Revisit your Inbox, to do stack or list and then begin.

    #7: Plan ahead. A great way to get a jump on your day is to plan the night before. In other words, before you leave the office, organize and prioritize your work for the next day. This way when you arrive at your office the next day, you can hit the road running.

    This blog was created from our Monday Motivators series. Monday Motivators is a weekly note offering practical ways to create a new mindset, change behaviors, develop positive relationships and thrive in the workplace with energy, effectiveness, and excellence.

    monday motivators

    The post 7 Ways to Get Control of Your Day (Part 2 of 4 Part Series) appeared first on Office Dynamics.

     
  • feedwordpress 16:40:50 on 2017/05/04 Permalink
    Tags: , , Problem Solving, ,   

    Tips To Keep Your Millennial Employees Committed and Engaged 

    Millennial_Employees

    It’s important that companies take into account workforce demographics, so they can effectively manage and utilize their talents for future growth. By 2020, 46 percent of your employees will be millennials. This new generation of workers are similar to older generations, as they desire adequate compensation, growth opportunities and challenging work.

    However, there are other factors that Millennials take into consideration when committing to a new job, including:

    • Wanting to make a difference in the community
    • Attaining a proper work-life balance
    • Ensuring team building opportunities
    • Having a creative work environment

    Here’s a list of tips for how to keep your millennial employees engaged in their work and committed to your company:

    Making a Difference

    When making job-related decisions, millennials take into consideration how a company engages with the community and embraces civic and social responsibilities. These younger employees want to be proud of their company’s presence and altruistic aspirations. As such, your company should invest time and resources into local charities, where employees can see the results of the investment.

    It’s also beneficial if you set up volunteer opportunities — within the company or around the community — so employees can feel more involved. Whenever possible, make sure your company is undertaking socially- and environmentally-responsible practices — from the provision of health and wellness accommodations for employees to using sustainable, environmentally-friendly materials within the office.

    Work-Life Balance

    Today, more and more millennials demand a proper work-life balance. After all, most employees tend to be more productive — and create higher-quality work in a shorter amount of time — if they’re not putting in endless hours in the office. Make sure your employees have an adequate amount of vacation, and create policies to limit after-hours work and communication that can disrupt employees’ time away from the office.

    Your employees would also benefit from working remotely, either entirely or a few days a week. With effective management technology — like Aspect’s Workforce Management Software — you can give your millennial employees more mobility and flexibility within their work. This management software also helps supervisors communicate with employees and quickly transmit schedule information through its mobile app platform.

    Team Building

    Millennial employees will invest more in their company if they, too, feel a sense of investment. Bolster the effectiveness of your company’s collaborative efforts through team-building opportunities. And, make some intentional moves of setting up these activities outside of work. You can organize weekend activities that appeal to your employees, such as outdoor recreation, art classes, or local festivals or events.

    Expensing these activities is an investment that will increase your employees’ dedication to work and ability to work well with one another. If your company doesn’t have a large enough budget for these team-building activities, holding annual holiday parties is another one-off expense you could implement for increased workplace satisfaction.

    Work Environment

    Work environment is key when it comes to employee motivation and job satisfaction. Large tech companies — like Google, Facebook and Amazon — provide workspaces for their employees that are well-designed, include specialty accommodations, and encourage creative engagement. Steer away cubicles, drab furniture and neutral colors.

    Instead, enlist the help of an interior designer, who can help your office be a representation of your company’s brand and bolster the liveliness of the space. Make sure you provide an opportunity for employee input when designing the space, as that will enhance their work performance and dedication.

    The post Tips To Keep Your Millennial Employees Committed and Engaged appeared first on Office Dynamics.

     
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