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  • feedwordpress 15:30:49 on 2018/04/30 Permalink
    Tags: , , , , , Communication Skills, , , , , ,   

    5 Ways to Be a Value-Added Employee 

     

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    I’m not sure if you know that 80% of my work is onsite training for administrative office professionals so I do a lot of traveling, in fact, 100% of my clients are out of state. From this point forward, I will be traveling extensively through September.

    While traveling gets old after a while and is tiring, I love what I learn when I go on site into an organization. I see employees in action in their environments. I meet executives and have great discussions. Observing administrative professionals at work is one of my greatest moments. When I’m facilitating a full-day workshop for assistant or executives about maximizing their assistant’s time, I experience several aha moments. I’ve been doing this for 28 years and I never grow weary of learning, experiencing, and coming home feeling rewarded!

    One thing I can tell you from working with top-notch organizations nationwide is that the bar is being raised for all employees across the board. Organizations are communicating that it is time to “step up your game” or you may not be in the game in months to come. I know this is hard on those of you who already contribute a great deal and truly are committed. Then we all know there are the slackers appearing to be doing work. But don’t lose hope. As spring brings everything into bloom, this is your time to bloom. This spring, let your brightest colors show through (meaning all your talents) and be in full bloom.

     

    Be a ‘value added’ employee

    How much value would you say your work adds to the organization? Have you ever thought about it? Now more than ever, not only is every employee expected to pull his or her own weight, each person’s work must add value to the organization. There are a number of ways to be what I call a “value-added” partner. Here are a few that can help you earn the rewards and recognition you deserve:

     

    1. Boost productivity. If you can think of ways to streamline your job (or the work processes in a department, for example), it’ll improve overall productivity. That means more can be accomplished in less time – and management is sure to appreciate that.

     

    1. Make money. Is there a profitable opportunity that your employer is not currently taking advantage of? Whether you are a manager or an assistant, if you are familiar with your business, you can often see ways to make money—perhaps by paying attention to competitors or watching trends. Speak up, or prepare a brief summary describing your idea. Profit-generating ideas are a sure-fire way to promote your value.

     

    1. Save money. “A penny saved is a penny earned” applies to the workplace, as well. In what ways could you help save your employer money? Propose them.

     

    1. Be proactive. Ultimately, the best way to demonstrate your value is to show you don’t have to be asked to do something. You do it because it makes sense – because it helps the business and your co-workers!

     

    1. Go the extra mile. You will be noticed. Anyone can do what is expected, but not everyone can go the extra mile. Think of ways you can take that one extra step or add that one extra special touch.

     

    Star Tip: Document your value-added efforts to ensure you reap the rewards over time. Share results with your leader as they occur, and then again at performance review time. Even if your organization has a salary freeze this year, keep doing your best. Trust me, it’ll pay off!

     

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    Joan Burge
    Founder and CEO

     

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    The post 5 Ways to Be a Value-Added Employee appeared first on Office Dynamics.

     
  • feedwordpress 14:00:55 on 2018/04/26 Permalink
    Tags: , Communication Skills, , ,   

    Are You An Aspiring Writer? 

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    Are you an aspiring writer? What about an aspiring writer involved in the administration field? Are you looking to add to your writing experience? Well, you’re in luck! Office Dynamics is looking to add a few guest bloggers that would love to share their ideas, knowledge, and creativity with our audience. Office Dynamics has always felt the importance of having YOUR voice heard and this is a great way for us to help! If interested, please send an email to eparedes@officedynamics.com along with 2 writing samples. The writing should focus on office life, the administrative field, or self-growth. Thank you and we can’t wait to hear from you!

    The post Are You An Aspiring Writer? appeared first on Office Dynamics.

     
  • feedwordpress 14:30:27 on 2018/04/25 Permalink
    Tags: , , , , Communication Skills, , , , , , , ,   

    Happy Administrative Professionals’ Day! 

    A message from Joan Burge, Founder and CEO of Office Dynamics International:

     

    Happy Administrative Professionals’ Day!

    The team at Office Dynamics is grateful for each and every one of you. You have enriched our lives, challenged us to think big, and honor us by supporting our work. There is no greater joy for us than to serve you.

    It is my hope that you will always hold your head up high in this profession. For decades I have said being an administrative or executive assistant is a Career of Choice. There are millions of good assistants who love what they do and have committed themselves to this highly-valued work. Do you really know how special you are to your executives and organizations? I hope so and not only on this day but throughout the year.

    Well, what can I possibly tell you that you haven’t heard before or read somewhere else in relation to Administrative Professionals Day?
    Have a grand vision for yourself in this profession. That does not mean you have to climb the ladder and work for a CEO. Maybe that is not your desire. I mean expand and grow where you are planted. Expand your mind; add to your skill set; challenge your thinking; look at your day in a new way; be a life-long student. You will amaze yourself! Who you are today is not all of what you are capable of becoming. Trust me.

    To have a grand vision, you have to dream and ignore the naysayers. They don’t know you! You know you. But sometimes you don’t even know yourself. Often when assistants show up for our training, they are already skilled and experienced. During the course of the training day, they are stretched out of their comfort zones because of the learning activities we facilitate. These seasoned assistants are excited to see, at the end of the class, that they tapped into potential they didn’t even realize was within them.

    I congratulate you on how far you have come and where you are today.

    I encourage you to think bigger, to take takes risks, and become all you were created to be.

     

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    Joan Burge
    Founder and CEO

    The post Happy Administrative Professionals’ Day! appeared first on Office Dynamics.

     
  • feedwordpress 17:00:05 on 2018/04/17 Permalink
    Tags: Communication Skills, ,   

    Multigenerational Communication & Cross-mentorship 

     

    By Dana Buchanan

    The professional world of administrative and executive assistants and support staff is an exceptional melting pot of backgrounds, experience, knowledge, gender, age, education and personalities. According to the Bureau of Labor Statistics in 2017 there were 22 million administrative support occupation positions recorded in the United States alone! Worldwide the number rises to make the profession one of the largest groups ever! This unique blend offers countless opportunities for multigenerational communication and cross-mentorship.

    Each generation and career level offer valuable knowledge. It’s an exciting and unique time in history that we work with such a diverse group of peers; varied age ranges, varied technologies and learning levels, traditional and experienced based education, etc. Cross-mentorship is a necessity. Whether I work with someone 20 years younger or older than me, I not only share and teach through my own work experience, but I also learn through their background and knowledge. This type of multigenerational communication and cross-mentorship not only keeps an experienced professional learning and excited about the profession, but also provides an opportunity to create a work legacy.

    When given the opportunity to meet with someone fairly new to the profession and someone embracing an upcoming retirement to explore even more in life, I enthusiastically embrace the moment and ask several questions of each! A willingness to learn and confidence to teach creates the roadmap to keeping our professional world evolving and relevant. We are all contributors to that mapping. The diverse team has combined organizational and time management skills, event and meeting planning, business savvy, continued professional development drive and so much more to ensure success and positive outcomes.

    A multigenerational team offers executives and managers more than just support assistance. The team shares varied views and appropriate input for decision making that helps promote the company’s mission. Cross-mentorship encourages each department and team member to work consistently while staying current on new programs, processes, tips and more.

    Professional and personal development are keys to keeping one of the largest workforce teams educated and invested in not only their own growth, but the growth and success of the company and field they have chosen to share their knowledge with.

    There are a variety of ways administrative professionals and the companies they work for can support multigenerational communication and cross-mentoring. Below are a few suggestions:

    • Communicate with a wider variety of professionals face to face at local chapter meetings or with virtual connections

     

    • Attendance to national or international conferences together or individually

     

    • Time to read and share professional blogs, articles, books, and webinars (most are free!)

     

    • Companies can invite or designate an in-house speaker to meet with the group quarterly & provide industry-specific professional development training

     

    • Encourage and seek program training from in-house IT employees as a team or individually

    Gaining knowledge and confidence by supporting, learning from, and teaching one another not only helps each of us develop personally and professionally, but also productively supports the executive teams.

    Knowledge is power. All of us have knowledge to share and new knowledge to learn. Seek answers, ask questions, share your skills…never stop learning.

    What is one piece of knowledge you would like to share with other professionals today?

    What is one question you would like to ask others in our chosen profession?

     

     

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    Dana (right) with Joan Burge at the 2017 Conference for Administrative Excellence

    Dana Buchanan is a 20 plus year professional assistant with a passion for writing and offers a unique and professional perspective to projects and brainstorming sessions! She enjoys helping others discover key steps toward their career focus, job search, or self-employment exploration by creating or editing resumes, researching a particular type of job search, discovering business ideas and the action needed to succeed and loves sharing interviewing tips! Dana is also available to speak to small groups.

    www.danabuchanan.com

    The post Multigenerational Communication & Cross-mentorship appeared first on Office Dynamics.

     
  • feedwordpress 14:30:14 on 2018/04/13 Permalink
    Tags: , , , Communication Skills, , , ,   

    Why Good Writing Skills Are Important In The Workplace 

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    Do you ever find yourself asking “Why Good Writing Skills Are Important In The Workplace? Why home in (or is it hone in?) on the technicalities? Who notices? Who cares?

    Those who care about productivity, for one. Studies show that 6% of productivity in corporations is affected by poorly written communications. And that number is probably low. Still, it reflects the time wasted going back and forth, back and forth, to clarify messages that should have been clear, concise, and complete in the first place.

    Who else cares?

    Those who sign your paycheck. If your written missives are riddled with errors, you will likely fall short of getting the results expected and could be (or should be) forced to redo the work. Incorrect grammar, misused words, long-winded sentences—all too commonly found in business writing.

    Who else cares?

    The recipients of your message. Perhaps you expect them to take action on something as straight-forward as “attend this meeting,” but your message fails to convey the when, where, and/or why clearly. They’re not sure what to do; you’ve left them wondering about the meeting itself—and about your competence.

    Being impeccable in your writing is essential to doing your job well. The credibility and reputation you arduously build into your career is undermined when sloppiness gets through.

    As you strive for your best during this Administrative Professionals Month, take to heart the importance of a high level of competence in your written communications. You are judged by it constantly. The effort you make perfecting your grammar and writing skills will pay off in increased influence among those who do care.

    Be impeccable in your writing … always.

    Barbara McNichol is passionate about helping administrative professionals add power to their pen. To assist in this mission, she has created a Word Trippers Tips resource so you can quickly find the right word when it matters most. It allows you to improve your writing through excellent weekly resources in your inbox, including a Word Tripper of the Week for 52 weeks.

    To celebrate Administrative Professionals Month, visit www.wordtrippers.com/odi during the month of April for a $30 discount on Word Trippers Tips.

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    The post Why Good Writing Skills Are Important In The Workplace appeared first on Office Dynamics.

     
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