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  • feedwordpress 16:30:57 on 2019/09/12 Permalink
    Tags: Ask An Admin, ,   

    Creating an Administrative Professional Protocol Manual – Ask an Admin 


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    tips_for_administrative_assistants

    Christine N. Asks:

    I’m finally getting around to creating my Administrative Professional Protocol Manual but I’m not sure if it should print everything out in a 3 ring binder (using dividers), using a One Note document, having it electronically in an online file or all of the above.  What do most administrative professionals prefer? 

    Thank you!

    Please comment below.


    Ask an Admin was created by Office Dynamics to help administrative professionals with their problems through the help of their peers. We don’t always have an answer to each individuals problem but we know some of you might.

    If you’d like to learn more about Ask an Admin or submit a question, you may do so here.

    The post Creating an Administrative Professional Protocol Manual – Ask an Admin appeared first on Office Dynamics - Executive And Administrative Assistant Training.

     
  • feedwordpress 18:30:42 on 2019/09/03 Permalink
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    How Can I Start a Group for Administrative Assistants? – Ask an Admin 


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    Ask an Admin was created by Office Dynamics to help administrative professionals with their problems through the help of their peers. We don’t always have an answer to each individuals problem but we know some of you might. Please read the question and comment below.

    Emily K. asks:

    I live in a town close to admin groups (like Meetup or non-profit groups) but each is at least 1.5 hours away. I would like to start something similar in my town. How would I go about starting a group that will be more than just me, sitting in a coffeehouse by myself?

    Does anyone have any experience putting together and administrative group? Please comment below.

    The post How Can I Start a Group for Administrative Assistants? – Ask an Admin appeared first on Office Dynamics - Executive And Administrative Assistant Training.

     
  • feedwordpress 17:00:54 on 2019/08/28 Permalink
    Tags: Ask An Admin, Calendaring, , ,   

    Too Many Meetings!! – Managing My Executives Calendar – Ask an Admin 


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    Ask an Admin was created by Office Dynamics to help administrative professionals with their problems through the help of their peers. We don’t always have an answer to each individuals problem but we know some of you might. Please read the question and comment below.

    April M. asks:

    My executive’s calendar is jam-packed on a daily basis & she’s asking me to come up with a better solution to managing her calendar. She needs time to do work, answer emails, etc, but the requests for meetings are constant and a lot of them are at her request. They are needed. They are necessary to schedule. But how do you balance ‘free’ time with meeting times? I block out time on her calendar, but inevitably a meeting gets put in its place. We’ve tried to do only 5 meetings per day, but more often than not it winds up being 7 or 8 or more! I made the suggestion that decisions/discussions happen over email vs. in person in a meeting – but that’s not possible either most of the time. Does anyone have a good meeting/scheduling hack they use? Any good tips for me?

    Thank you!

    Office Dynamics actually has some info on this subject (see below) but we’d love to hear what tips or advice you have. Please leave a comment below.

    We have an eBook called, Mastering Your Executive’s Calendar, a blog Calendar Management for Executive Assistants, videos, Calendar Management for Executive Assistants—the Holistic Approach, Administrative Assistant – Complex Calendar Control, Executives & Assistants Working In Partnership: The Definitive Guide to Success and Managing Your Executive’s Day.

    The post Too Many Meetings!! – Managing My Executives Calendar – Ask an Admin appeared first on Office Dynamics - Executive And Administrative Assistant Training.

     
  • feedwordpress 16:40:12 on 2019/08/13 Permalink
    Tags: Ask An Admin, ,   

    Do You Have an Internal Admin Site or Hold Lunch N Learns Where You Work? 


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    Ask an Admin was created by Office Dynamics to help administrative professionals with their problems through the help of their peers. We don’t always have an answer to each individuals problem but we know some of you might. Please read the question and comment below.

    Admin on SF Peninsula asks:

    Looking forward to your replies!

    Do you have an internal admin site where you work? Or maybe you’re thinking of creating one?

    I co-designed one at my company and am interested in collaborating with you.

    An internal admin site is the main company site with all the links that admins find useful for their jobs centralized in one place.

    Additionally, I am considering starting a monthly Admin Lunch N Learn at my place of work. My current vision would be to rotate topics and have a combination of speakers coming in. Topics related to the administrative profession would be discussed. Admins and outside speakers would have the opportunity to share their skills, experience, knowledge, etc.

    If you have been a part of, or have attended anything such as these, I would like to connect with you to discuss.

    I’m looking forward to your responses!

    Admin on SF Peninsula

    The post Do You Have an Internal Admin Site or Hold Lunch N Learns Where You Work? appeared first on Office Dynamics - Executive And Administrative Assistant Training.

     
  • feedwordpress 18:00:38 on 2019/08/05 Permalink
    Tags: Ask An Admin,   

    How to Develop a Strong EA Group in a Company – Ask an Admin 


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    Ask an Admin was created by Office Dynamics to help administrative professionals with their problems through the help of their peers. We don’t always have an answer to each individuals problem but we know some of you might. Please read the question and comment below.

    Katrien B asks:

    We are a start-up company with offices in EMEA and in the US. In EMEA (HQ) we have 2 EA’s and in the US 3.

    As EA we encounter numerous challenges in working together due to different times zones, but we do our best to let our executives shine.

    I would like to develop a strong EA group in the company as I believe this is important to our role, our business, as well as to our own professional and personal growth.

    We should be able to build a relationship of trust, help each other with a servant’s heart (as we do towards our execs) and show the importance of our role.

    To enhance good collaboration and communication I set up virtual coffee meetings with all EA’s.

    The first meeting was good as a “get to know each other better in an informal way” although one EA did not find it important to attend.

    For our second meeting, there are no topics…
    I prefer not to cancel the meetings as that may seem as if they are not important.

    How can I stimulate other EA’s to be more active and communicative?

    How can I build a relationship of trust and understanding with them?

    Due to different communication styles and cultural differences misunderstandings happen. EA’s in EMEA (as I am) often feel bad because of the language style of our peers in the US. Some do not feel the same way about the EA role.

    How can I make other EA’s aware of the importance of our role during this virtual coffee?

    How can I stimulate them to attend? 

    It saddens me that some don’t care.

    Please share your thoughts and advice in the comments below.


    Want to learn more about Ask an Admin and how to submit your own question? Click here

    The post How to Develop a Strong EA Group in a Company – Ask an Admin appeared first on Office Dynamics - Executive And Administrative Assistant Training.

     
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