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  • feedwordpress 14:30:30 on 2018/04/23 Permalink
    Tags: , Administrative Professionals Week,   

    Administrative Professionals’ Week 

    A message from Joan Burge, Founder and CEO of Office Dynamics International:

    This is a very special week for the more than 4.5 million administrative professionals in the USA. Actually, this week is celebrated all over the world.

    I’d like to acknowledge all the great administrative assistants, executive assistants, and the more than 40+ titles that represent the group that holds organizations together. I hope that managers and organizations will recognize their business partners with more than flowers. While flowers are nice and I personally love fresh flowers, it’s nice to give long-lasting gifts.

    After sitting on the “executive” side of the desk since 1990, I know that I can only be as successful as the person who supports me and works in tandem with me each and every day. I want to take a moment to thank Melia Amira who keeps everything going in this office (including me). I trust her 100%. Because of that trust, I can be out of the office for a week of speaking engagements and know that everything will keep going.

    In interviewing a group of executives recently, the word ‘trust’ came up numerous times. The executives felt that was a key contributor to the type of relationship they had with their executive assistant. So, we have to trust each other. We have to trust that assistants will follow through on what we ask and we have to trust that executives will provide assistants with the tools and information they need to do a good job. By doing so, we will become dynamic teams and business partners transforming the workplace.

    If you are an administrative professional reading this, I hope you have a wonderful week. Thank you for all the contributions you make to the business world. It’s a wonderful time to be in this profession as it is filled with opportunities and challenges.

    If you are a manager or other non-administrative person reading this, please be sure to personally thank your administrative personnel for their hard work, dedication, support, and all the other 100 things they do for you and the others in your organization.

     

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    Joan Burge
    Founder and CEO

    The post Administrative Professionals’ Week appeared first on Office Dynamics.

     
  • feedwordpress 21:07:37 on 2018/04/16 Permalink
    Tags: Administrative Professionals Week, , , ,   

    Personal Tune-Up 

    tune_up_MMA Personal Tune-up for Peak Career Performance

    If you’re feeling more energized than usual these days, that’s because it’s Spring. As humans, we’re hard-wired to feel the boost that comes with warmer temperatures and fresh, new beginnings everywhere! Even in the cities, there are blooming flowers and baby birds. Life bustles – and we can’t avoid responding.

    To me, Spring is a wonderful reminder that I am not just a “mind” that thinks and focuses on work. I am also a body – of which my mind is a part. Humans are, in a way, a marvelous machine. You can feed your mind with all kinds of great information to benefit your career. But if you don’t feed your body with food (fuel) and exercise (tune-ups), then the machine begins to gum up or break down.

    To remain a star at work, here are some “personal tune-up” tips to put into practice daily for peak career performance:

     

    • Eat breakfast. You’ve heard it’s the most important meal of the day – and that’s right. Without fuel, you’ll crash, no matter how many cups of coffee you drink.

     

    • Walk once a day. Walking is the no-cost, easy way to keep your energy up and lose weight at the same time. Best of all, you don’t have to break a sweat or go to the gym! Just put on your tennis shoes at break time and go.

     

    • Take short breaks throughout the day. Even if you’re busy, step away for a few moments. You’ll return to your work refreshed and better able to focus.

     

    • Get plenty of sleep. Recent studies show that women, especially, are sleep deprived – which, over time, will reduce your effectiveness and career potential.

     

    • Tackle stress. What causes you to worry? What’s weighing you down? Write a list, and try tackling the items one at a time.

     

    Have a great week!

    joan_burge_signature

    The post Personal Tune-Up appeared first on Office Dynamics.

     
  • feedwordpress 14:30:14 on 2018/04/13 Permalink
    Tags: , , Administrative Professionals Week, , , , ,   

    Why Good Writing Skills Are Important In The Workplace 

    Why_Good_Writing_Skills_Are_Important_In_The_Workplace

    Do you ever find yourself asking “Why Good Writing Skills Are Important In The Workplace? Why home in (or is it hone in?) on the technicalities? Who notices? Who cares?

    Those who care about productivity, for one. Studies show that 6% of productivity in corporations is affected by poorly written communications. And that number is probably low. Still, it reflects the time wasted going back and forth, back and forth, to clarify messages that should have been clear, concise, and complete in the first place.

    Who else cares?

    Those who sign your paycheck. If your written missives are riddled with errors, you will likely fall short of getting the results expected and could be (or should be) forced to redo the work. Incorrect grammar, misused words, long-winded sentences—all too commonly found in business writing.

    Who else cares?

    The recipients of your message. Perhaps you expect them to take action on something as straight-forward as “attend this meeting,” but your message fails to convey the when, where, and/or why clearly. They’re not sure what to do; you’ve left them wondering about the meeting itself—and about your competence.

    Being impeccable in your writing is essential to doing your job well. The credibility and reputation you arduously build into your career is undermined when sloppiness gets through.

    As you strive for your best during this Administrative Professionals Month, take to heart the importance of a high level of competence in your written communications. You are judged by it constantly. The effort you make perfecting your grammar and writing skills will pay off in increased influence among those who do care.

    Be impeccable in your writing … always.

    Barbara McNichol is passionate about helping administrative professionals add power to their pen. To assist in this mission, she has created a Word Trippers Tips resource so you can quickly find the right word when it matters most. It allows you to improve your writing through excellent weekly resources in your inbox, including a Word Tripper of the Week for 52 weeks.

    To celebrate Administrative Professionals Month, visit www.wordtrippers.com/odi during the month of April for a $30 discount on Word Trippers Tips.

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    The post Why Good Writing Skills Are Important In The Workplace appeared first on Office Dynamics.

     
  • feedwordpress 00:06:35 on 2018/03/27 Permalink
    Tags: Administrative Professionals Week, , , ,   

    How To Be Effective In The Office 

    How to be effective in the office

    I’d like to share with you a few little workplace-effectiveness techniques that boost success. Did you know that changing just a few of the everyday words you use while conducting business can actually enhance people’s positive impressions of you? Here are three quick and highly effective linguistic tips you can start using today and learn how to be effective in the office.

     

    1. “Do” or “can” instead of “try.” When you’re a pro at what you do, you understand the importance of managing expectations among the people you support and work within the office. That’s why so many of us use the word “try” (as in, “I will try to have that report finished Tuesday”) to buffer our schedules and communicate parameters on tasks and projects. Problem: “Try” has a somewhat wimpy connotation, as if you’re unsure – even when you aren’t, of course! Solution: Replace with variations of the words “do” or “can” instead – and focus on what is definite: “I’ll do a preliminary outline by Tuesday for review,” or “I will complete a preliminary outline Tuesday.”

     

    1. “Believe” instead of “think” or “feel.” If you’re a careful listener, you’ll often hear people say something like, “I think/feel the best course of action is….” Communication experts agree that replacing “think/feel” with “believe” expresses even more assertiveness and self-confidence to management, colleagues, and clients: “I believe you’re right.” Bonus fact: To communicate even more directly and succinctly, practice dropping the use of “I believe,” and stick with the statement itself: “You’re right.”

     

    1. “And” instead of “but.” Here’s one of my favorites! See if you can tell the difference between these two statements: “I know you’ve missed the deadline, but…” vs. “I know you’ve missed the deadline, and….” The first sets up a negative “but,” which precedes bad news – and since people know this, they tend to get defensive or tune out whatever follows, regardless of its legitimacy. Conversely, the second statement acknowledges the bad news, yet skillfully avoids the sense that a shoe is about to fall. Result? The “and” says, “We can work on a solution, which is more important than the blame right now” – and people are far more likely to listen, meaning communication improves.

     

    Successful professionals focus on what I call the “language of the positive.” There are many, many more examples of this than those I’ve provided. Can you think of any additional ways to change commonly used words or phrases so co-workers and clients respond even better? I encourage you to delve deep and test new ways to communicate verbally. Have a great week!

     

    Joan Burge

     

    monday motivators

    This post is part of Joan’s Monday Motivators, a weekly editorial designed to kick off your week with practical ways to create a new mindset, change behaviors, develop positive relationships and thrive in the workplace with energy, effectiveness, and excellence. Sign up HERE to follow Joan’s Monday Motivators.

    The post How To Be Effective In The Office appeared first on Office Dynamics.

     
  • feedwordpress 15:30:21 on 2018/03/14 Permalink
    Tags: Administrative Professionals Week, , , ,   

    How to Maximize Time with Your Children 

    time_with_your_children

    Like most working mothers, I just never seemed to have enough time with my two children. Trying to balance work, with raising a family, keeping up with laundry, shopping, cleaning, cooking (the list is endless) was always a challenge.

    As with all working mothers, my biggest concern was for my children. I knew that the time with them had to be quality time well spent. I needed to maximize every moment we had together, just as I know you want to maximize your time with your children.

    Drive time seemed to be the best opportunity since it seemed that a lot of time we spent together was in the car. I decided not to let the kids play with their video games, I turned off my cell phone (NOTHING was more important than my children – whoever it was could wait), and any other distractions.

    One simple thing you can start doing to maximize time with your children.

    I had their full attention and they had mine (of course, I kept my eyes on the road)! So, we started playing quiz games. I would quiz them, they would quiz me. For fun, we kept score. “What is the capital of Florida? Who was the first president of the USA? Annapolis is the capital of what state? If I had $5 and bought a book for $3.75, how much change would I get back? Name five animals that are mammals.” It became so much fun for them (and for me) that they would race to the car so we could start playing our game.

    After school, they couldn’t wait to quiz me on information they had learned that day. I must say, some of their questions really stumped me! This was even instrumental in building their self-esteem. We did this on road trip vacations, as well.

    Amazingly, they grew to become excellent students, with a high level of self-confidence. (At the time of this post.) My son is now finishing his second year at Johns Hopkins Medical School and my daughter has her master’s degree from Northwestern University.

    This post was contributed by Office Dynamics Certified Trainer and Speaker, Kathy Tosoian.

    Working parents, we’d like to hear from you. This is just one idea but there are so many ways we can build stronger connections with our children and maximize our time together. What are some special things you do to maximize time with your children? Please share in the comments below.

    The post How to Maximize Time with Your Children appeared first on Office Dynamics.

     
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