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  • feedwordpress 21:33:29 on 2018/05/05 Permalink
    Tags: Administrative Professionals Week, , , , ,   

    Interacting with the World and Work 

    Administrative_Assistant_Designation_Certification

    During a class I was teaching, a high-level executive assistant that I admire said to her peers, “At our company, we insulate ourselves. We think we are the best executive assistants alive, but we are not. We have much to learn.” This executive assistant is a seasoned professional with 25+ years of experience in the administrative profession. Her statement came after she had attended the Office Dynamics Annual Conference for Administrative Excellence where she interacted with hundreds of executive and administrative assistants from around the globe. It took courage for her to admit that which shows that she is a mature individual.

     

    The good news about working in an organization for 15+ years is that you really know your organization. You have history, experience, industry knowledge; you know where to find information and how to utilize your resources; you are comfortable. The downside is that a person begins to believe that this is the only way the world works. And so you can have a group of executive assistants who believe they operate at the very highest level, yet they have not exposed themselves to assistants outside of their realm.

     

    Are you insulated?

     

    How many external networks do you have? How many administrative conferences have you attended in the past 5 years? What is the number of external executive assistants you have met outside your city and/or state? Are you uncomfortable around assistants who don’t think exactly like you do? Are you open to hearing new ideas? Do you believe that you have more room to grow and excel? Whatever your belief is, that is what you are living.

     

    I remember when I first moved away from Cleveland, Ohio after living there for 24 years, I believed every other city in the USA was like where I grew up. I traveled with my parents to nice places for vacations and I attended administrative conferences outside of Cleveland and considered myself fairly worldly. But when I started moving around to different states because of my husband’s great career in outdoor advertising, I learned that wasn’t so. I’ve lived in 8 states in 25 years ranging from North Carolina to Virginia, Tennessee, Michigan to Nevada and more. I learned a great deal from every place we lived, the people I met, and by opening my eyes. I am thankful that my husband, Dave, urged me to leave Cleveland, OH and go on an exciting adventure with him. I have hundreds of people to thank for enriching my life.

     

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    Joan Burge
    Founder and CEO

     

     

    The post Interacting with the World and Work appeared first on Office Dynamics.

     
  • feedwordpress 16:30:19 on 2018/05/03 Permalink
    Tags: Administrative Professionals Week, , , , ,   

    Avoid Burnout by Creating Your Own Utopia 

    Avoid Burnout

    In Utopia, burnout would be a term no one ever used or heard of. Everyone would be matched perfectly with the career they not only enjoyed but knew exactly how to succeed at. Unfortunately, burnout is real, it’s draining, emotional, stressful and typically affects both professional and personal lives. As an administrative professional for the past 20 plus years, I have learned how important it is to avoid burnout in one of the largest career fields in the world. One key point is keeping day to day tasks fulfilling even if you are not matched with your ideal position. Another key is personalizing the position with your uniqueness.

     

    Burnout creeps in once a position becomes routine, devalued or uninteresting. Attitude and creativity can extinguish even the smallest first spark of burnout. A typical position consists of a general duty and expectation list. You, the individual, bring life to that list. You have the power to either let that list define you or you define that list by using your experiences and personal positive attitude to create your own Utopia.

     

    Some days the administrative professional’s role is to maintain a sense of calm in chaos by dealing with last minute changes, communicating changes, preparing managers for the changes and balancing the other 20 unexpected tasks in such a way that managers are uninterrupted and carry out their schedule and duties efficiently. Other days are spent marking off tasks from a long to-do list and developing more efficient ways to accomplish goals and meet deadlines. Days are rarely uneventful; anything even resembling downtime can be filled with tasks that have been moved down a list that is re-arranged daily.

     

    So how do we ensure we take care of ourselves, keep our daily tasks fulfilling and avoid burnout?
    • Share your positive attitude with others. A positive outlook can make any position, day of chaos or routine task fulfilling. Avoid burnout by bringing your unique talents and skills to your position. When you share a part of your uniqueness with a workplace you connect with that position. Connection brings comfort and control.

     

    • Engage your team. Collaboration and efficiency is enhanced when a team works together, even if not on a particular project, unity leads to productivity. You can actively participate in team meetings, professional development training, reading and discussion of a book the group picks, or encourage more face to face interaction rather than numerous emails. Supporting a positive team-focused environment helps reduce stress that can cause burnout.

     

    • Plan a lunch away from the office once a month or at least a few times a year with your department team or administrative professional team. Don’t talk about work, get to know each other since communicating in a casual setting will ultimately enhance professional communication. Feeling comfortable asking for and offering work assistance promotes a healthy workplace.

     

    • Actively learn personally and professionally. Enhance work skills by learning as much as you can about the programs you use, organizational tips and meeting coordination. There are numerous free webinars, courses and a variety of professional conferences and seminars. It is imperative to also make time for yourself. Learning or enhancing interests can be incorporated easily into your daily routine. Read a few pages of interesting book, take a creative community education class, plan a day trip with your camera, schedule a spa day join a small group (writes, artists, entrepreneurs, parenting, etc.), journaling, be a tourist in your own city, schedule time with friends and family or other activity that encourages self-love. Making time for your life outside of work typically reduces stress allowing clearer thinking at work for better decision making.

     

    • Anticipate upcoming projects and deadlines. Planning gives you more time to evaluate the process and create a more productive to-do list and timeline.

     

    • Create your own work Utopia. Whether you work with a large team, independently, virtually, or in a positive or negative environment being in control of your happiness and productivity is extremely important. Find creative ways to turn a chaotic busy routine into a challenging, yet fun opportunity. Creating a Utopian workplace by participating in professional development trainings, sharing ideas and creating efficient procedures provides multiple ways to bring your unique talents to any position.

     

    The company, career field and position you choose needs your uniqueness. Confidently acknowledge your experience as a valuable asset. Continue to learn through professional and personal development to create an environment you choose to work in. Whether you plan to retire from your chosen position or working toward another goal you can choose the attitude you bring daily. Burnout cannot spark in a valued position with a positive administrative professional refusing to fan the flames.

     

    A positive attitude gives you power over circumstances instead of your circumstances having power over you.” – Joyce Meyer

     

    How do you uniquely create your own work Utopia and avoid burnout?

     

    Dana Buchanan is a 20 plus year professional assistant with a passion for writing and offers a unique and professional perspective to projects and brainstorming sessions! She enjoys helping others discover key steps toward their career focus, job search, or self-employment exploration by creating or editing resumes, researching a particular type of job search, discovering business ideas and the action needed to succeed and loves sharing interviewing tips! Dana is also available to speak to small groups.

    www.danabuchanan.com

     

    The post Avoid Burnout by Creating Your Own Utopia appeared first on Office Dynamics.

     
  • feedwordpress 15:30:49 on 2018/04/30 Permalink
    Tags: , Administrative Professionals Week, , , , , , , , , ,   

    5 Ways to Be a Value-Added Employee 

     

    team_adding_value

    I’m not sure if you know that 80% of my work is onsite training for administrative office professionals so I do a lot of traveling, in fact, 100% of my clients are out of state. From this point forward, I will be traveling extensively through September.

    While traveling gets old after a while and is tiring, I love what I learn when I go on site into an organization. I see employees in action in their environments. I meet executives and have great discussions. Observing administrative professionals at work is one of my greatest moments. When I’m facilitating a full-day workshop for assistant or executives about maximizing their assistant’s time, I experience several aha moments. I’ve been doing this for 28 years and I never grow weary of learning, experiencing, and coming home feeling rewarded!

    One thing I can tell you from working with top-notch organizations nationwide is that the bar is being raised for all employees across the board. Organizations are communicating that it is time to “step up your game” or you may not be in the game in months to come. I know this is hard on those of you who already contribute a great deal and truly are committed. Then we all know there are the slackers appearing to be doing work. But don’t lose hope. As spring brings everything into bloom, this is your time to bloom. This spring, let your brightest colors show through (meaning all your talents) and be in full bloom.

     

    Be a ‘value added’ employee

    How much value would you say your work adds to the organization? Have you ever thought about it? Now more than ever, not only is every employee expected to pull his or her own weight, each person’s work must add value to the organization. There are a number of ways to be what I call a “value-added” partner. Here are a few that can help you earn the rewards and recognition you deserve:

     

    1. Boost productivity. If you can think of ways to streamline your job (or the work processes in a department, for example), it’ll improve overall productivity. That means more can be accomplished in less time – and management is sure to appreciate that.

     

    1. Make money. Is there a profitable opportunity that your employer is not currently taking advantage of? Whether you are a manager or an assistant, if you are familiar with your business, you can often see ways to make money—perhaps by paying attention to competitors or watching trends. Speak up, or prepare a brief summary describing your idea. Profit-generating ideas are a sure-fire way to promote your value.

     

    1. Save money. “A penny saved is a penny earned” applies to the workplace, as well. In what ways could you help save your employer money? Propose them.

     

    1. Be proactive. Ultimately, the best way to demonstrate your value is to show you don’t have to be asked to do something. You do it because it makes sense – because it helps the business and your co-workers!

     

    1. Go the extra mile. You will be noticed. Anyone can do what is expected, but not everyone can go the extra mile. Think of ways you can take that one extra step or add that one extra special touch.

     

    Star Tip: Document your value-added efforts to ensure you reap the rewards over time. Share results with your leader as they occur, and then again at performance review time. Even if your organization has a salary freeze this year, keep doing your best. Trust me, it’ll pay off!

     

    joan_burge_signature

    Joan Burge
    Founder and CEO

     

    wca_washington_chicago

    The post 5 Ways to Be a Value-Added Employee appeared first on Office Dynamics.

     
  • feedwordpress 14:00:55 on 2018/04/26 Permalink
    Tags: Administrative Professionals Week, , , ,   

    Are You An Aspiring Writer? 

    blogger

    Are you an aspiring writer? What about an aspiring writer involved in the administration field? Are you looking to add to your writing experience? Well, you’re in luck! Office Dynamics is looking to add a few guest bloggers that would love to share their ideas, knowledge, and creativity with our audience. Office Dynamics has always felt the importance of having YOUR voice heard and this is a great way for us to help! If interested, please send an email to eparedes@officedynamics.com along with 2 writing samples. The writing should focus on office life, the administrative field, or self-growth. Thank you and we can’t wait to hear from you!

    The post Are You An Aspiring Writer? appeared first on Office Dynamics.

     
  • feedwordpress 14:30:27 on 2018/04/25 Permalink
    Tags: , Administrative Professionals Week, , , , , , , , , , ,   

    Happy Administrative Professionals’ Day! 

    A message from Joan Burge, Founder and CEO of Office Dynamics International:

     

    Happy Administrative Professionals’ Day!

    The team at Office Dynamics is grateful for each and every one of you. You have enriched our lives, challenged us to think big, and honor us by supporting our work. There is no greater joy for us than to serve you.

    It is my hope that you will always hold your head up high in this profession. For decades I have said being an administrative or executive assistant is a Career of Choice. There are millions of good assistants who love what they do and have committed themselves to this highly-valued work. Do you really know how special you are to your executives and organizations? I hope so and not only on this day but throughout the year.

    Well, what can I possibly tell you that you haven’t heard before or read somewhere else in relation to Administrative Professionals Day?
    Have a grand vision for yourself in this profession. That does not mean you have to climb the ladder and work for a CEO. Maybe that is not your desire. I mean expand and grow where you are planted. Expand your mind; add to your skill set; challenge your thinking; look at your day in a new way; be a life-long student. You will amaze yourself! Who you are today is not all of what you are capable of becoming. Trust me.

    To have a grand vision, you have to dream and ignore the naysayers. They don’t know you! You know you. But sometimes you don’t even know yourself. Often when assistants show up for our training, they are already skilled and experienced. During the course of the training day, they are stretched out of their comfort zones because of the learning activities we facilitate. These seasoned assistants are excited to see, at the end of the class, that they tapped into potential they didn’t even realize was within them.

    I congratulate you on how far you have come and where you are today.

    I encourage you to think bigger, to take takes risks, and become all you were created to be.

     

    joan_burge_signature
    Joan Burge
    Founder and CEO

    The post Happy Administrative Professionals’ Day! appeared first on Office Dynamics.

     
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