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  • feedwordpress 19:58:43 on 2017/11/03 Permalink
    Tags: Admin Assistant Training,   

    Magic Trick to Cut Down on Wordiness 

    writing-tips

    Want a Magic Trick to Cut Down on Wordiness?

    by Barbara McNichol

    Ever wonder how to make your sentences less verbose and more direct?

    Here’s a trick that works like magic: Change long nouns to short verbs.

    Consider the differences in these three examples from a nonfiction manuscript I edited:

    • “They remain in contradiction with themselves” vs. “They contradict themselves.”
    • “He made an acknowledgment of her success” vs. “He acknowledged her success.”
    • “We get closer to the implementation of leadership practices” vs. “We get closer to implementing leadership practices.”

    Pay attention to these examples. They show how you can increase readability by turning a long-winded “heavy” phrase into an active “lively” verb. What clues do you look for? Nouns ending in “ion” and “ment.”

    Whatever you edit your own work, use this “magic” trick often. What a difference this one technique can make! Try it for yourself.

    Action: Identify “ion” and “ment” words in your writing, then rewrite them using a lively verb. Send your examples here.

     

    Barbara McNichol is passionate about helping administration professionals add power to their pen. To assist in this mission, she has created a Word Trippers Tips resource so you can quickly find the right word when it matters most. It allows you to improve your writing through excellent weekly resources in your inbox, including a Word Tripper of the Week for 52 weeks. Details at www.wordtrippers.com/odi

    The post Magic Trick to Cut Down on Wordiness appeared first on Office Dynamics.

     
  • feedwordpress 17:38:01 on 2017/10/06 Permalink
    Tags: Admin Assistant Training, , , ,   

    How to Improve Your Presentation Skills 

    How_to_Improve_Your_Presentation_SkillsAs you climb the corporate ladder, delivering a business presentation becomes one of the most important skills that you need to learn. A business presentation has to be informative, engaging, influencing, and entertaining at the same time. If one of these four key objectives are not covered well, the effectiveness of the presentation falls down immediately.
    It is a well-established fact that planning and preparation are the two steps that cannot be compromised, and are often not overlooked but most newbie presenters fail at the delivery step. Having a dull opening with a nervous demeanor might throw your audience into an irrecoverable state of disinterest. Showing that you are passionate about the topic and delivering the presentation with full-confidence is quite important.
    Usage of visuals can help expand horizons of your presentation for far better outcomes. If you open your presentation with a jaw-dropping statistics, the chances for your audience to pay attention to the rest of content go up, drastically. The audience tends to remember these figures for a long time and your views also find better acceptance.
    Check out this infographic from Malcolm Andrews to learn how to deliver a presentation effectively and improve your presentation skills. Also, check out various things that you should adopt on and also many others that you need to avoid while delivering a presentation.
    How_to_Deliver_a_World_Class_Presentation

    The post How to Improve Your Presentation Skills appeared first on Office Dynamics.

     
  • feedwordpress 17:05:33 on 2017/09/29 Permalink
    Tags: Admin Assistant Training,   

    When “Start to” and “Decide to” Creep into Your Writing 

    writing_tips

    by Barbara McNichol

    Do you have a habit of starting a sentence with the word “start” or “begin”? In a 5,000-word document I recently edited, those two words appeared 14 times, while only five were deemed necessary to the meaning. That’s a lot of extra words!

    To be more direct in your writing, skip the “start/begin” part and employ the phrase Nike made famous: Just do it!

    These examples show how you can write a stronger statement by going straight to the action verb rather than “beginning” to go for it.

    Example 1: Slowly begin to approach your teammate with your idea.

    Better: Slowly approach your teammate with your idea.

    Example 2: Start to make an agenda for the meeting.

    Better: Make an agenda for the meeting.

    Whenever you write “start to” or “begin to,” question it. Ask: Is “start” or “begin” essential to the meaning of the sentence? Chances are you can glide straight to the action verb without it!

    Similarly, watch out for “decide to” in your writing. Which verb carries more weight in this example sentence, “decide” or “launch”?

    Example: The president decided to launch the company’s implementation strategy next month.

    Better: The president will launch the company’s implementation strategy next month.

    Do you see how “decide” doesn’t add meaning while “launch” is vital to the message? When you catch yourself writing “decide,” ask: Is it needed?

    Make crisp, clear messages your goal with everything you write.

    Barbara McNichol is passionate about helping administration professionals add power to their pen. To assist in this mission, she has created a Word Trippers Tips resource so you can quickly find the right word when it matters most. It allows you to improve your writing through excellent weekly resources in your inbox, including a Word Tripper of the Week for 52 weeks. Details at www.wordtrippers.com/odi

    The post When “Start to” and “Decide to” Creep into Your Writing appeared first on Office Dynamics.

     
  • feedwordpress 15:51:34 on 2017/09/28 Permalink
    Tags: Admin Assistant Training, ,   

    Make Educated Decisions When Choosing an Administrative Conference (Part 1 of 6) 

    administrative_conferences

    Since there are so many administrative conferences being offered, I would like to walk you through a series of blogs on how to select the conference that is right for you, gain approval and how to get the most for your investment.

    I am keeping these blogs to the point.

    A conference should feed your brain and soul!

    1. Start with the end in mind. What is your goal or goals for going to a conference?
    • Education wise? What skills do you need to grow? What new skills do you need to learn/develop? The problem with this is sometimes we don’t know what we need to develop. It’s called our blind spot.
    • To network and meet new people?
    • Learn best practices from peers?
    • Learn best practices from subject matter experts?
    • What is the value of the program? In other words, what are you getting for your money? Any extra events such as a welcome dinner?
    1. Inquire about the quality of the workshop materials? Will you be able to use them as a reference guide after the training? Do they provide robust information?
    1. Do your research. Make a comparison spreadsheet, if necessary
    • Topics to be covered – do they align with your goals?
    • Speakers
    • The flow of the agenda – is there time for networking? Hallway conversations?
    • Location/Dates
    • # of attendees (you may not always see this number listed on the conference website)
    • The pros and cons of large vs. intimate conferences.
    • WHO is hosting the conference? Are they on a mission to help assistants?
    1. Identify your learning style (and why that’s important)
    • High energy or slower pace?
    • Hands-on; experiential or sit and listen
    • Talked to or involved and be able to do activities with other attendees when a speaker is presenting
    1. What kinds of people do you relate to or want to be around? (This is very important. Who attends is just as important as the speakers.)
    • Low-key vs. high energy
    • Who are a step or 2 ahead of you or just like you
    • Passionate about the profession or it’s just a job
    • Committed to making personal change or someone who just wants to be out of the office and learn some basic stuff
    • Do you want to be surrounded by people who will make you better? Or agree with you all the time?
    • Do you want to be around sharp, professional speakers and attendees or ho-hum people?

    Be sure to look for the rest of this 6-part Series.

    Joan Burge

    conference_for_administrative_assistants

    The post Make Educated Decisions When Choosing an Administrative Conference (Part 1 of 6) appeared first on Office Dynamics.

     
  • feedwordpress 20:36:29 on 2017/09/11 Permalink
    Tags: Admin Assistant Training, , , , ,   

    A Collage of Success Tips 

    Success_Live

    I just got back from a great 2 day event called Success Live. Maybe you saw my Facebook post… or not. This event was hosted by Success magazine. I have been reading Success magazine for years and find every issue is packed with valuable information and tons of inspiration! Well, the live event was the same.

    I feel today is an especially important Monday to share these inspirational insights with you as we honor the lives lost on September 11, 2001 and think of the people affected by Hurricane Harvey and Irma this past weekend. In the midst of tragedy, we must never lose hope. If you are reading this Monday Motivator you must be ok so look for ways to uplift others. One way we uplift others is by elevating ourselves. I hope these people inspire you as much as they inspired me.

    From the ever-enthusiastic Brendon Burchard:

    • You must live each day with intention.
    • Refuse to settle. Raise your ambitions.
    • You must invest in your growth.
    • Jump in and face your fears.

    Pastor John Gray was hilariously serious:

    • You have to find your truth.
    • Success is about what we give away.
    • Will my name carry weight after I am gone?
    • Am I doing what I was created to do?

    Keith Ferrazzi said we have to have 3 people who have our back. The way we know someone has our back is they do all 4 of the following:

    • Care.
    • Work hard to make you successful.
    • Tell you the truth.
    • Let you know when you are not being accountable.

    The phenomenal Les Brown, who I have followed for years, always inspires:

    • Only surround yourself with people who are: positive, purposeful, contributors, and productive.
    • The imagination is a preview of what is to come.
    • Tell yourself, “No matter how bad it is, I am going to make it.”
    • Let go of toxic people or you will be dragged.
    • It’s not where you start, it’s where you are going.

    Simon T. Bailey:

    • There will never be a perfect time to become the person you want to be.
    • Rejection can be the greatest gift.
    • What you don’t deal with, will eventually deal with you.
    • Relationships are more important than money. They are the currency of the future.

    Please feel free to share these words in hopes of inspiring others. We need a good dose of hope and optimism.

    conference_for_administrative_professionals

    The post A Collage of Success Tips appeared first on Office Dynamics.

     
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